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Precision Aviation Group · 2 days ago

Site Operations Coordinator

Atlanta, GA

Full-time

Onsite

Senior Level

5+ years exp

Precision Aviation Group (PAG) is a leading provider of maintenance, repair, and overhaul services to the aerospace and defense industries. The Site Operations Coordinator is responsible for coordinating administrative and operational support functions to ensure efficient daily site operations and a positive employee experience.

Manufacturing

Responsibilities

Serve as the primary administrative point of contact for the site

Heavily involved in daily office operations to ensure efficiency, organization, and responsiveness

Establish and maintain standard administrative processes, documentation, and site records in compliance with company standards

Support site leadership with scheduling, meeting coordination, communications, and special projects

Coordinate office supplies, equipment, vendors, and service contracts

Serve as the onsite host for candidates during interviews, ensuring compliance with facility security and visitor requirements to ensure a professional candidate experience

Coordinate onboarding logistics (workspace setup, badges, access, orientation scheduling/support, room set up, SWAG) in partnership with HR Generalist

Assist HR Generalist with tracking and scheduling 30/60/90-day “check ins” with new employees to assess integration, identify potential issues early, and escalate concerns to site leadership or HR management, as needed

Maintain facility repair station onboarding checklists and ensure all compliance-related records are completed and filed in accordance with FAA and company requirements

Reporting to the VP, Components and dotted line to the Director of Operations to support operational priorities and site initiatives

Assist with planning and execution of site meetings, leadership events, employee meetings, and employee communications

Maintain and communicate the site’s employee review calendar, ensuring supervisors have up to date performance review templates and complete annual appraisals on time

Track action items, deadlines, and deliverables for site leadership

Support compliance activities, audits, and reporting assigned by site leadership

Ensure visitor register is maintained and assist with customer and vendor visits as required

Provide administrative support to the VP, Components, Director of Operations and site management, including preparation of reports and presentations

Coordinate facility improvement initiatives, including employee feedback collection, communication of updates, and implementation support

Support internal audits, regulatory inspections, and customer audits/visits as required

Assist leadership with ad-hoc projects and initiatives aimed at improving workplace efficiency, employee experience, and site performance

Assist with office management functions at Atlanta North location and PAS as requested

Plan and manage company-sponsored employee events, including monthly budget lunches, holiday celebrations, and recognition programs within allocated budget

Coordinate ordering and distribution of company SWAG, recognition items, and Fresh Food Market supplies

Work with HR Generalist to develop and promote employee engagement initiatives aimed at strengthening communication, morale, and retention across the site

Act as a visible, approachable resource for employees regarding site processes, communication, and general questions

Help reinforce company values, professionalism, and respectful workplace standards

Assist with budget tracking, purchase orders, invoicing, and expense management for site administrative needs

Coordinate with corporate or shared services teams on accounting, IT, facilities, and other operational support areas

Track and maintain site metrics, reports, and dashboards as requested

Assist in the scheduling, tracking, and reporting of company-mandated training, including safety, quality, and regulatory

Support FAA Repair Station audits and regulatory reviews by ensuring training, testing, and personnel records are up to date and easily accessible

Provide reminders to site leaders and employees regarding training deadlines, certifications, and renewals

Act as the first point of contact (POC) for all general office and facility inquiries, building access, workspace organization, and maintenance issues or concerns

Coordinate facilities needs and maintenance requests

Support site safety initiatives and administrative aspects of EHS programs (training coordination, documentation, communications)

Ensure the office environment supports both productivity and safety standards

Qualification

Office administrationOperational supportCompliance managementBudget trackingEmployee onboardingMulti-taskingCommunication skillsInterpersonal skillsAttention to detailProblem-solving

Required

High school diploma or GED required

At least five years of related experience in office administrative operations, or site support in an industrial or operations environment

Experience supporting site leadership, coordinating vendors, managing office operations, and maintaining compliant records is required

Ability to organize and plan work adhering to deadlines

Attention to detail and ability to maintain confidentiality of information

Excellent communication and interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy

Ability to read, write, and understand the English language and to follow verbal and written instruction

Multi-tasking a necessity

Thorough knowledge of modern office practices and procedures

Ability to type with accuracy and speed

Ability to maintain a good working relationship with co-workers and to project a positive, concerned image to the public

Ability to work without supervision

Ability to adjust to rapidly changing circumstances and priorities