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Community Bridges · 5 days ago

ACCOUNTING ASSISTANT

Watsonville, CA

Full-time

Onsite

New Grad, Entry Level

Community Bridges envisions a thriving community where every person has the opportunity to unleash their full potential. They are seeking an Accounting Assistant to provide technical fiscal office support in accounts payable and accounts receivable, perform bookkeeping duties, and instruct less experienced accounting assistants.

CommunitiesHealth CareNon Profit

Responsibilities

Verifies signatures, account and budget numbers for each invoice reconciles incoming bills with approved purchase orders or contracts

Prepares vouchers or checks for payment

Obtains authorized signatures and distributes payments to vendors and contractors

Verifies that all journal entries are current prior to generating monthly budget reports

Maintains complete vendor, voucher, and other files as required

Reconciles balance sheet accounts

Prepares special vendor history reports, and 1099 forms

Prepares, submits and monitors requests for funds, and reports on expenses to funding agencies

Receives all program monies, prepares bank deposits, and reconciles bank statements for a variety of accounts

Reviews budget detail for accuracy and completeness

Affects collection of monies from diverse sources due to agency for services provided

Maintains cash flow and cash in transit records

Reconciles all balance sheet accounts

Develops and maintains necessary accounting records for printing, electronic storage, and similar ancillary agency services

Prepares journal entries for assigned function; reconciles such entries as required

Inputs data to and retrieves data from a PC-based computer accounting system and Excel spreadsheet program; utilizes the computer, following established procedures, to create and maintain files and prepare periodic and special reports

Confers with other staff to offer feedback and suggestions regarding existing and proposed computer software and procedures relating to the assigned function(s)

Maintains manual and computerized bookkeeping systems, records, logs, and files; prepares reports and performs a variety of office support and general clerical duties as required

Prepares and maintains written internal procedures related to the assigned function, ensuring that such procedures are consistent with other Agency functions

Communicates tactfully and respectfully with staff, vendors, funding agencies, insurance companies and others in regular contact with the fiscal office; ensures timely submission of invoices, and revenue requests

Participates in ongoing cross-training by giving hands-on training to a less experienced Accounting Assistants; reports to the Accounting Manager as to the progress of such cross-training

Provides special reports as requested by staff members

As directed by the Accounting Manager, reconciles errors and questionable records

As necessary, provides support to other fiscal functions

Communicates effectively and respectfully with people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles; demonstrates a knowledge of and sensitivity to their needs

Qualification

Accounts PayableAccounts ReceivableComputerized BookkeepingJournal EntryReconciliationFilingEffective CommunicationProblem SolvingTime ManagementTeam Collaboration

Required

Knowledge of computerized bookkeeping, journal entry and reconciliation, and related accounting office procedures and practices relating to the functions of accounts receivable and accounts payable

Knowledge of general office practices, including filing, report preparation, and the use of standard office equipment

Knowledge of basic accounting principles

Skill in preparing, researching and maintaining a variety of records, reports and forms related to an assigned accounting function

Skill in reconciling data and solving fiscal problems

Skill in making accurate arithmetic calculations

Skill in rapidly learning the specific policies and procedures of the agency

Skill in using sound independent judgment, prioritizing work, and meeting critical deadlines

Skill in communicating effectively with other agency staff and with representatives of funding organizations, banks, insurance companies and vendors

Skill in filing accurately

Skill in using a variety of standard office equipment, including a personal computer to input, generate, and retrieve data

Skill in collaborating with other Accounting Assistants to effectively and efficiently process the accounts receivable and accounts payable functions

Skill in dealing tactfully, cooperatively, and effectively with other agency staff members, community organizations, and the public, including people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles

Several years of technical or clerical experience in an accounting office, which consists of included assignments in functions of accounts receivable and accounts payable

Experience must have included use of an in-house computer system

Must pass a criminal background check and maintain a clean record

Must be able to work at a computer for full workdays

Some routine lifting and reaching requirements