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Kuyper College · 2 days ago

Advancement Administrator

Grand Rapids, MI

Full-time

Onsite

Entry, Mid Level

2+ years exp

Kuyper College is seeking an Advancement Administrator to provide general administrative support for the advancement department. The role involves managing database integrity, generating reports, and providing administrative support to the Chief Advancement Officer.

Higher Education

Responsibilities

Design, evaluate, and implement systems in the development of software that increase productivity and assist in the achievement of department goals

Assist in the integration of the institutional project management software and incorporate the processes of the department into this software

Regularly perform data hygiene on the constituent databases ensuring that the records are a current and accurate reflection of our supporters

Develop and maintain systems to track scholarships. Develop stewardship and reporting processes for scholarship representatives

Evaluate, recommend, and implement improvements in database practices

Generate and distribute monthly and semi-annual reports (giving and benchmarking)

Provide primary support for executive-level reporting (Chief Advancement Officer, uses for Leadership Team, and Resource and Institutional Effectiveness)

Provide management over expense reporting and budget reconciliation

Generate reports on constituencies as requested and conduct donor research through various software programs (i.e. Wealth Engine)

Work with principal gift officers within Kuyper and the annual giving team within the department to develop appropriate and timely reports

Serve as the first point of reception for the Advancement Office. Create and manage mail, email, and call lists; draft and organize correspondence; and maintain the physical department files

Primary administrative support to the Chief Advancement Officer

Manage department invoices and supplies. Collaborate with the business office to track department finances

Stay current with general ledger codes

Work to ensure timely and consistent distribution of relevant communications (event invites, newsletters, postcards, new donor cards, other media, etc.)

Record gifts mail receipts to all donors on a timely basis within 24-48 hours of receipt of the gift

Assist with activities associated with any events hosted by the department. (fundraising, cultivation, alumni relations, etc)

Train all advancement staff on processes and software to increase their understanding of data and how it will assist them in their roles

Qualification

Database managementReporting skillsProject management softwareData hygieneProfessionalismPersonableCommunication skillsTime managementAttention to detailFlexibility