Johnson & Johnson · 9 hours ago
Senior Administrative Assistant
United States
Full-time
Remote
Mid, Senior Level
$58K/yr - $93K/yr
5+ years expJohnson & Johnson is a leader in healthcare innovation, dedicated to improving health for humanity. They are seeking a Senior Administrative Assistant to provide administrative support to senior directors within the North America Innovative Medicine division, managing calendars, travel logistics, and various administrative tasks.
Hospital & Health Care
Responsibilities
Know and adhere to the Johnson & Johnson Code of Business Conduct and all other requirements relevant to the role and demonstrate behaviors consistent with Our Credo values
Be the public face of the directors you support, and represent them, our IM US Operations Department, and the Company professionally and effectively in all interactions
Be fully aware of and current with the supervisors’ responsibilities
Communicate effectively with internal and external partners at all levels, including on confidential and critical matters
Perform administrative tasks for directors, as requested, including:
Calendar Administration: proactively and thoughtfully manage directors’ calendars and contacts in MS Outlook; schedule business-related meetings/conferences including web-based or Global Connect, Zoom, Microsoft Teams; coordinate availability with attendees; reserve conference rooms; verify and arrange for needed A/V equipment; organize food/catering arrangements; and proactively resolve meeting conflicts
Travel Coordination: organize thoughtful and efficient business-related domestic and international travel and manage logistics of travel-related activities (flight, hotel and transportation)—including application for travel visas
Business Expense Reporting: collect receipts, enter expenses into expense reporting system (Concur) and maintain documentation for submitted expenses in compliance with J&J company policies
Procurement: Assist with preparation of agreements and contracts with outside consultants and vendors, submit purchase orders and/or check requisitions (Health Care Compliance GO-EX, International Contracts Database, eMarketplace) in compliance with J&J company policies
Answer phones, direct inquiries and ensure back-up coverage for the directors you support, when needed
Deliver an excellent visiting experience to visitors
Document Preparation & Maintenance: Draft memorandums, correspondence, and/or presentations as needed. Take notes and distribute post team meetings. Critically review and proofread documents. Appropriately handle documents and matters of a highly confidential nature with discretion. Coordinate electronic file management of documents to ensure version control and organization of files (Microsoft Teams, SharePoint)
Maintain Client Relationship Manager (CRM) updates for leaders
Demonstrate flexibility and the ability to independently manage and respond to multiple priorities and shifting demands while maintaining the sense of urgency and intensity that the office requires
Proven ability to communicate effectively and articulately with all levels of the organization. Think analytically, exercise sound judgment and discretion. Assemble relevant data, compile statistics or information as directed
Project Management: Track deliverables, due dates and ensure follow-up as needed on projects and assignments
Master use of all technology associated with your support of the leaders’ roles
Able to handle a workload that may involve critical deadlines
Demonstrate strong attention to detail and follow-through on all assigned tasks
Build and maintain effective relationships and trusted partnerships with internal and external stakeholders
Develop in-depth knowledge of department objectives, policies and procedures. Acquire knowledge of department organizational structure
Collaborate with administrative staff colleagues in the Washington, DC office to ensure office efficiencies
Work on special projects, as needed
Qualification
Required
A minimum of a high school diploma is required; an Associate's degree or higher and/or CPS is preferred
Position requires a minimum of five (5) years of experience serving in an administrative support capacity
Prior experience providing administrative support to multiple mid-level leaders such as Directors is required
Proficiency in Microsoft Office programs, including intermediate to advanced proficiency in Outlook, OneDrive, Word, Excel and PowerPoint is required
Ability to learn specialized computer software used for expense reporting, travel reservations, procurement and other applications (such as Concur, Health Care Compliance GO-EX, International Contract Database, eMarketplace, Salesforce, etc.)
Experience coordinating domestic and international travel, including flight, hotel and transportation, is required
Must have excellent time management skills
Expertise in document preparation, redlining, and proofreading is required
Strong interpersonal skills, excellent attention to detail and ability to exercise both discretion and sound judgment are required
Must be a self-starter with ability to work independently in the absence of supervisors, and to multitask and prioritize workload against critical deadlines in a dynamic, fast-paced, multicultural, international environment is required
Ability to anticipate stakeholder needs without direct instruction and be proactive in addressing them is required
Strong organizational skills and the proven ability to prioritize work is required
Must be a strong team player with the ability to coordinate with other administrative staff
Occasional overtime may be required
Must be able to travel up to 10% of the time to domestic destination
Preferred
An Associate's degree or higher and/or CPS is preferred
Prior experience with expense reporting is preferred
Benefits
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year
Company
Johnson & Johnson
At Johnson & Johnson, we believe health is everything.
10001+ employees
H1B Sponsorship
Johnson & Johnson has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (48)
2024 (56)
2023 (58)
2022 (59)
2021 (44)
2020 (27)
Funding
Current Stage
Late StageLeadership Team
Alex Gorsky
Former Chairman and CEO, Johnson & Johnson
Joaquin Duato
Chairman of the Board and Chief Executive Officer
Recent News
2025-10-07
2025-10-07
Company data provided by crunchbase