Olgoonik Corporation ยท 10 hours ago
OC Board and Office Admin Intern
Wainwright, AK
Internship
Onsite
Intern
0+ years expOlgoonik Corporation is an Equal Opportunity Employer seeking an intern for their OC Office in Wainwright. The intern will provide administrative support to the Board of Directors and assist with office operations, requiring a willingness to learn and take initiative in a team environment.
Civil EngineeringConstructionEnvironmental Engineering
Responsibilities
Willing to be trained and work alongside the Governance Manager to successfully complete the following duties with close supervision:
Develop and maintain positive relationships with board members, fellow employees, shareholders, industry partners, governmental agencies, foundations, and other quasi-governmental organizations in Alaska and the community of Wainwright
Maintain confidential information and use sound judgement as to the sensitivity of information
Manage and provide administrative support to the OC Board of Directors including but not limited to:
Maintain regular communication with directors on board-related matters; deliver paperwork to Wainwright-based directors as necessary
Manage meeting logistics: schedule and prepare conference rooms; plan and/or procure meals and refreshments; assist in running meeting presentations as needed
Assist Governance personnel with development of board meeting agendas and meeting minutes
Maintain records of meetings, including the archiving and storage of past meeting minutes and documents
Accurately manage complex travel and lodging arrangements, including the coordination of related per diem and honorarium forms for directors
Provide the Board of Directors and Committees with documents and meeting materials in a timely manner
Track director attendance at meetings for reporting purposes and stipend deductions, per board policy
Manage board calendars and schedules, and work with corporate personnel to ensure all board regular, special, and committee meetings, Wainwright Steering Committee meetings, and other special community meetings are logged in board calendars, including but not limited to community, local, and borough government meetings; disseminate information to department personnel as needed
Manage document control for corporate files in Wainwright including but not limited to:
Corporate and board governance documents: Board meeting documents, policies, bylaws, and articles of incorporation
Research and provide archived documents to staff and approved external contacts as needed
Follow document dissemination policies including shareholder information requests
Routes document information requests related to other departments to appropriate personnel
Assist with the preparation and execution of meetings of the Wainwright Steering Committee, VOICE of the Arctic Inupiat, and other community governance needs and events
Assist with corporate events such as the Annual Meeting of Shareholders, community meetings, board retreats, board meetings, AFN meetings, and other special events; some travel and overtime may be required
Reconcile expense reports and credit card statements/receipts following established guidelines
Process and coordinate board-related vendor invoices and check requests
Willing to be trained and work alongside the Shared Services staff to successfully complete the following duties with close supervision:
Perform office operation procedures including but not limited to office supply inventory and ordering, contributing to office cleanliness, and basic janitorial services
Ensure shareholder questions, concerns, and activities are addressed and routed to appropriate personnel. Interfaces with and assists with contacting board members, shareholders, residents, Olgoonik employees, and other local entities by phone, mail, VHF, providing printed materials, in-person, by email and other electronic methods
Crosstrain with and provide backup support for other positions in the Wainwright office and other team members in related departments as needed
Support Shareholder Services and Stock departments in providing customer service to shareholders and filing documents/records relating to corporate stock and OC shareholders
Compile routine and non-routine documents, including but not limited to correspondence, policies, presentations, procedures, reports, work instructions, minutes, and logs
Perform other duties as assigned and assist with special projects as needed
Qualification
Required
High school diploma or equivalent
Must be able to maintain confidentiality and exercise discretion in performing assigned tasks and projects
Must have the ability to work effectively following deadlines, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient with a high level of professionalism and confidentiality
Must have excellent interpersonal skills, project coordination experience, and the ability to work with all levels of internal management and staff, as well as outside clients and vendors
Position requires self-motivation and the ability to work effectively under minimal supervision
Exceptional written and verbal communication skills
Ability to maintain timely and regular attendance
Must be able to demonstrate a track record of anticipating needs and successfully executing using sharp communication, intuition, and project planning expertise
Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, and Adobe Acrobat
Must be proactive and should possess independent sound judgment and discretion
Strong analytical and decision-making ability
Valid Driver's License
Preferred
Associate's degree or relevant coursework
0-2 years of relevant work experience in an office setting
Previous customer-facing experience
Company
Olgoonik Corporation
Olgoonik is a strong family of government and commercial contracting companies specializing in construction, security, logistics, and environmental services.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase