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Phyton Talent Advisors · 6 days ago

Workforce Optimization Associate

St. Petersburg, FL

Contract

Onsite

Mid Level

$26/hr - $27/hr

3+ years exp

Phyton Talent Advisors is seeking a Workforce Optimization Associate to provide administrative and analytical support to their Operations Workforce Optimization Team. The role focuses on reporting, planning, and managing back-office processing and email inventory to ensure timely completion of work while continuously identifying process improvements.

AccountingComplianceConsultingHuman ResourcesRecruitingStaffing Agency

Growth Opportunities

Responsibilities

Daily every morning, pull and compile reports to provide a wholistic picture of processing and email inventory and service level performance – for example, volume by age, oldest items, turn-around times, and workload needs. As part of this daily analysis and reporting, include a plan and steps taken to address gaps (e.g., added more processing time to associates’ schedules)

Continually monitor processing and email volumes and aged items throughout the day. Communicate with associates and leadership on real-time updates to mitigate negative impacts to turn-around times – for example, moving specific associates off the phones to process forms that are about breach service level

Track and provide feedback about observed trends and reoccurring challenges in ensuring that processing and email is being serviced in a timely fashion. Suggest potential solutions

Coordinate with the larger WFO Team and department leadership to balance wholistic impacts to overall service levels – i.e., make sure that the workforce is appropriately balanced across voice, chat, processing, and email challenges; ensure alignment on prioritization when needed (e.g., when processing is to be prioritized over phones)

As needed, to provide support or cover WFO Team absences, step in to provide more wholistic real-time support across all WFO channels (voice, chat, processing, and email), independently adjusting workflows and resource allocations in response to volume fluctuations. Monitor schedule adherence and deliver real-time updates and trends to support departmental decision-making, coordinating directly with leadership and frontline associates. Process schedule change requests from department leadership, ensuring timely and accurate updates within workforce scheduling systems

Perform additional duties, special projects, and responsibilities as assigned

Qualification

Workforce managementCall center operationsBusiness intelligence applicationsWFM software IEXWFM software NICE CXoneMicrosoft 365Analytical skillsProblem-solving skillsCommunication skillsOrganizational skills

Required

Minimum of an Associate's Degree is required

Minimum of three (3) years of professional office experience, including at least one (1) year in a contact center environment

Workforce management experience is required

Call center operations, including related workflows such as processing queues and email handling—preferably within a financial services environment

Workforce management practices, including familiarity with scheduling tools and software (experience with WFM software is a plus, especially IEX and NICE CXone)

Microsoft 365 (specifically Outlook, Word, Excel, PowerPoint, and Copilot)

Quickly learn and adapt to new software applications

Ability to effectively use business intelligence and reporting applications to source data and then articulate findings

Apply analytical skills, particularly in workforce forecasting and operational trend analysis

Strong problem-solving, judgment, and critical thinking skills in dynamic operational environments

Sound decision-making skills when managing competing priorities across multiple stakeholders

Thrive in a fast-paced environment with rapidly shifting priorities

Maintain a high level of organization, with strong attention to detail and an emphasis on accuracy and timeliness

Systematically organize information and follow established procedures with precision

Work independently with minimal supervision, while also collaborating effectively within a team—even under pressure or while managing multiple tasks simultaneously

Communicate clearly and professionally, both verbally and in writing, with colleagues, leadership, and cross-functional teams