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Aya Healthcare · 8 hours ago

Corporate Event Planner

San Diego, CA

Full-time

Onsite

Senior Level

$43.27/hr - $45.67/hr

5+ years exp

Aya Healthcare is a rapidly growing workforce solutions provider in the healthcare industry, seeking a dynamic and experienced Corporate Event Manager. The role involves leading the planning, execution, and strategy of internal and client-facing events to enhance company culture, employee engagement, and brand presence.

Health CareHospitalityTravel

Growth Opportunities

Responsibilities

Lead the end-to-end planning and execution of a wide range of events, including internal team events, corporate-wide functions (e.g., quarterly awards, town halls), and client-facing activations

Oversee all logistical components of event management, including budgeting, staffing, timeline development, vendor coordination, and onsite execution

Ensure all events are planned and executed according to established timelines, from initial concept to post-event evaluation. Strictly adhere to deadlines, ensuring that all agreed-upon interdepartmental milestones are met on time

Maintain Standard Operating Procedures (SOPs), planning templates, and tracking systems to streamline event workflows and post-event analysis

Negotiate & secure appropriate approvals for all contracts, to ensure value, service quality, and alignment with company budgets and standards

Partner with Accounts Payable to audit and manage vendor payment

Maintain a detailed and up-to-date database of venues and vendors in San Diego and other key markets

Collaborate cross-functionally with Marketing, Operations, Finance and other teams to ensure cohesive and effective event experiences, including conference support

Ensure accurate financial documentation, budget tracking, and comprehensive post-event reporting

Conduct post-event evaluations and collect feedback to refine future event strategy and improve attendee satisfaction

Qualification

Corporate event planningBudget managementVendor coordinationLogistics managementPost-event analysisSoftware proficiencyInterpersonal skillsProblem-solvingTime managementCommunication skills

Required

5+ years of corporate event planning experience

Proven track record of executing high-impact events with excellence and efficiency

Highly organized with strong attention to detail, time management, and the ability to balance multiple priorities and deadlines

Strong problem-solving and decision-making skills; ability to think creatively and strategically under pressure

Exceptional interpersonal and communication skills; able to influence and collaborate with a wide range of stakeholders

Adept at managing complex budgets, contracts, and post-event analysis with accuracy and accountability

Willingness to work flexible hours, including evenings and weekends, as needed

Ability to travel (~25%) and access to reliable transportation for offsite event support

Physically capable of lifting and transporting event materials as required

Preferred

Proficiency in Apple, Microsoft Office Suite, Zoom, Qualtrics, and Monday.com preferred

Benefits

Free premium medical, dental, life and vision insurance

Generous 401(k) match

Aya also offers other benefits to those that are eligible and where required by applicable law, including reimbursements and discretionary bonuses.

Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya’s general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling.

Celebrations! We hit our goals and reward ourselves.

Company-sponsored virtual events, happy hours and team-building activities are always on the horizon — plus, you get a special treat on your birthday!

Unlimited DTO — we believe in time off!

Virtual yoga, meditation or boot camp classes offered daily.