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215 Marketing · 1 day ago

Finance and Billing Operations Administrator

Greater Philadelphia

Full-time

Onsite

Entry Level

$50K/yr - $62K/yr

2+ years exp

215 Marketing is a performance marketing agency located in Philadelphia, seeking a highly detail-oriented Finance and Billing Operations Administrator to support their operations team. This role is responsible for managing day-to-day billing, payroll coordination, and financial integrity to ensure accuracy and reliability across internal operations and client billing processes.

AdvertisingConsultingInformation TechnologyMarket ResearchMarketingWeb Design

Responsibilities

Manage client billing across portal-based and manual payment workflows

Generate, send, and track invoices, sales receipts, and payment authorizations

Troubleshoot and resolve client billing issues, failed payments, and discrepancies

Follow up on outstanding invoices and ensure timely payment collection

Process payroll for full-time employees and contract team members

Coordinate contractor payments across multiple payment platforms

Maintain accurate financial records, including cash flow, cost tracking, and reconciliation reports

Track monthly actuals versus planned spend for subscriptions, tools, and advertising

Support monthly reporting and reconciliation efforts with accounting leadership

Manage payment methods across advertising platforms and subscriptions

Assist internal team members with billing-related questions and portal usage

Monitor billing and notification inboxes and respond in a timely manner

Identify system or portal issues and relay them to the appropriate internal teams

Qualification

Billing experiencePayroll processingFinancial reportingQuickbooks experienceAttention to detailOrganizational skillsCommunication skillsTime-management skillsCritical thinking