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Boston Hire · 5 days ago

Executive and Personal Assistant

Boston, MA

Full-time

Hybrid

Mid, Senior Level

$110K/yr - $120K/yr

3+ years exp

Boston Hire is seeking an Executive Assistant for a Private Equity firm in downtown Boston. This role supports the CEO with a wide range of administrative and personal tasks, requiring exceptional judgment and organizational skills.

Human ResourcesRecruitingStaffing Agency

Responsibilities

Provide an executive level of administrative support which will include but is not limited to phone and email management, correspondence, calendar organization, task management

Act as a primary point of contact for the CEO, screening calls, emails, and requests with professionalism and discretion

Partner closely with internal teams (investments, operations, legal, finance) to ensure smooth day-to-day workflow

Prepare and organize materials for board meetings, investor meetings, and internal leadership meetings

Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries

Maintain organized digital and physical filing systems for confidential documents

Provide personal assistance as needed, including managing personal appointments, travel, and schedules

Liaise with personal vendors and service providers on behalf of the CEO

Handle sensitive personal matters with the highest level of confidentiality

Support ad hoc projects and special initiatives as directed by the CEO

Anticipate needs, identify potential issues, and proactively propose solutions

Qualification

C-level support experienceMicrosoft WordMicrosoft ExcelMicrosoft PowerPointPrivate equity experienceCommunication skillsMultitaskingDiscretionProactiveOrganizational skillsDetail-oriented