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RSM US LLP · 20 hours ago

ESS-Meeting Planner

Boston

Full-time

Onsite

Mid Level

$54K/yr - $87K/yr

3+ years exp

RSM US LLP is the leading provider of professional services to the middle market globally. The ESS meeting planner will assist with planning and coordinating various in-person, hybrid, and virtual meetings, managing details such as sourcing, food and beverage, travel arrangements, and communication.

AccountingConsultingFinancial Services

Growth Opportunities

No H1B

Responsibilities

Serve as the point of contact for assigned meetings and events including external conferences, trainings, seminars and client/team appreciation events. Assist with planning of assigned event aspects, including, but not limited to, sourcing, food and beverage, audiovisual equipment, entertainment, travel arrangements, event signs/graphic needs and other materials

Leverage and deliver on procedures outlined in playbooks

Conduct research and provide resources to help our internal stakeholders make decisions for meetings and events

Implement meeting timelines. Prepare appropriate agendas, invitations and directions for internal stakeholders and attendees

Liaise with location services teams on the successful execution of meetings on-site in RSM offices. Provide outside vendors with necessary details and confirm appropriate staffing

Serve as the host for assigned virtual meetings. Assist with the virtual platform including breakout rooms, polling questions and Q&A as necessary

Assist with tracking of meeting details including budgets, check requests, invoicing and reporting

Compile the necessary requirements for events requesting CPE credits

Perform other duties as assigned

Qualification

Microsoft OfficeProject management toolsCommunication skillsOrganizational skillsPeople skillsGrammarProofreadingAttention to detailTime managementPresentation skills

Required

Associate degree or 2+ years of experience in related field

Intermediate to advanced Microsoft Office skills, ability to learn programs/software utilized by the firm and train others as needed

Demonstrates a working knowledge of tools, resources and technology required with assigned responsibilities

Ability to communicate effectively with a diverse audience

Effective organization, prioritization and time management skills, and strong attention to detail

Excellent people skills

Strong grammar and proofreading skills and experience

Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc

Ability to balance multiple tasks and projects

Ability to convey instructions clearly and concisely and be responsive when required

Maintains professionalism in demeanor, conversation and attire

Ability to work on multiple projects effectively under time constraints and deadlines

3+ years' relevant experience in a related field or area

Ability to facilitate discussions with leaders

Ability to manage at a macro level and identify when a refined approach is necessary

Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change

Works collaboratively with the executive assistant supervisor/manger to provide support across the enterprise particularly during peak times

Ability to problem solve for potential scenarios that may impact the given

Preferred

Experience with project management tool(s)

Benefits

Competitive benefits and compensation package

Flexibility in your schedule

Company

RSM US LLP

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Founded in 1926

Chicago, Illinois, USA

10001+ employees