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AIG · 20 hours ago

Executive Assistant – Warranty and Service Programs

NY-New York

Full-time

Onsite

Mid Level

$62K/yr - $77K/yr

AIG General Insurance is a leading provider of insurance products and services focused on managing risk for commercial and personal customers. The Executive Assistant will manage day-to-day administrative needs of executive leadership, including handling confidential communications, organizing schedules, and facilitating decision-making processes.

BankingFinancial ServicesInsurance

H1B Sponsor Likely

Responsibilities

Manage confidential, time-sensitive internal and external communications

Compose clear written communications from ideas and concepts as articulated by the executive

Understand and analyze critical and confidential information to support and anticipate the teams’ needs

Organize, prioritize, and summarize the content of incoming requests, including meetings, operational office support, and external engagements

Support communication needs, including in-person requests, and email requests, to manage and prioritize in a timely manner

Anticipate operational needs and lead preliminary legwork to facilitate executive's decision making

Calendar maintenance, which can involve other company executives or vendor executives. Maintain detailed and constantly changing calendar, prioritize meeting requests, and assist with related logistics

Make and/or modify travel arrangements and process expense reports

Handle other similar administrative activities, including catering, ordering office supplies (Ariba Procurement module), site items, etc

Qualification

Microsoft Suite proficiencyCalendar managementOrganizational skillsTravel arrangementsExpense report processingCustomer service acumenProblem solvingTeamworkAttention to detailWritten communication

Required

Strong organizational skills, including the ability to multitask and prioritize

Ability to understand the desired outcome, and create path towards timely completion

Keen attention to detail, including excellent verbal and written skills, as well as document aesthetics

Ability to problem solve independently, as needed

Proactive work ethic, ability to anticipate next steps and take initiative with a high customer service acumen

Comfortable to flex in ever changing situations, including polished leadership presence

Significant experience arranging travel, processing expense reports, and calendar scheduling (preferably across multiple time zones)

Proficient in Microsoft suite, specifically, Outlook, PowerPoint, Word, and Excel

Track record of successful team work

Bachelors' degree and/or related prior work experience in office or executive administration

Preferred

Experience in SalesForce, Concur, Workday, Eloqua, and SharePoint (or comparable systems)

Benefits

In addition, the position is eligible for a bonus in accordance with the terms of the applicable incentive plan.

We created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development

Company

AIG

Glassdoor3.7

AIG is a global insurance company providing insurance products to support clients in business and in life.

Founded in 1919

New York, New York, USA

10001+ employees

https://www.aig.com/

H1B Sponsorship

AIG has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (2)

2023 (4)

2022 (23)

2021 (5)

2020 (13)