Vaco by Highspring ยท 2 days ago
Administrative Assistant
Irvine, CA
Full-time
Onsite
Entry Level
$23/hr - $26/hr
1+ years expVaco by Highspring is seeking a reliable and detail-oriented Administrative Assistant to support day-to-day office operations and help keep the team organized. The role involves providing general administrative support, managing calendars, and assisting with onboarding and office coordination.
Staffing & Recruiting
Hiring Manager
Chandler Gorman
Responsibilities
Provide general administrative support to leadership and team members
Manage calendars, schedule meetings, and coordinate logistics
Answer phones, route inquiries, and serve as a point of contact for internal and external stakeholders
Prepare, edit, and format documents, reports, and presentations
Maintain organized electronic and physical filing systems
Assist with onboarding support, office coordination, and supply management
Process invoices, expense reports, and basic data entry as needed
Support special projects and ad-hoc administrative tasks
Qualification
Required
1-3+ years of experience in an administrative or office support role
Strong organizational and time-management skills
Excellent written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to multitask, prioritize, and work independently
Professional, dependable, and detail-oriented
Benefits
Discretionary bonuses
Medical, dental, and vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase