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New Jersey Courts · 23 hours ago

Administrative Specialist 2

Elizabeth, NJ

Full-time

Hybrid

New Grad, Entry Level

$53K/yr - $86K/yr

New Jersey Courts is seeking an organized and analytical administrative professional to join their team. The selected candidate will be responsible for purchasing, accounts payable, and fixed assets, while ensuring compliance with established policies and procedures.

GovernmentLegalNon Profit

Responsibilities

Assemble materials and collect data to generate reports

Establish and/or maintain record keeping/tracking systems and various spreadsheets

Check written reports for completeness or accuracy; Verify data against source documents

Compose routine correspondence as necessary

Recommend purchases of equipment, materials, or supplies

Provide vendor support and verification of compliance in NJSTART with various Treasury, Purchase & Property and Judiciary guidelines

Purchase commodities via State of New Jersey contracts and non-contract; obtain quotes for purchases; create purchase orders in NJ Start system; review vendor bids or product history for cost savings

Assist with the management of our fixed asset system

Reconcile, research, and resolve discrepancies

Ensure compliance with established policies and procedures

Advise manager on related deadlines, rules and regulations

Establish working relationships with divisions, vicinages and other outside organizations

Participate in team or work unit meetings

Establish and monitor workflow procedures

Provide timely and knowledgeable customer service to both internal and external customers

Communicate policies, rules and regulations, including state fixed asset, purchasing and payment guidelines

Perform other support duties as required

Regular and predictable physical presence at the worksite is an essential function of this position

Qualification

Bachelor's degreePurchasingAccounts payableFixed assets managementData analysisRecord keepingCustomer serviceCommunicationOrganizational skillsTeam collaboration

Required

Graduation from an accredited college or university with a bachelor's degree

Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits

An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date

Degrees conferred outside of the United States must be evaluated by a recognized evaluation service

Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position

Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations

Newly hired employees must agree to a thorough background check that will include fingerprinting

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the 'New Jersey First Act,' all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey