TALENT Software Services ยท 6 days ago
Administrative Assistant (Level III)
Jersey City, NJ
Full-time
Onsite
Entry, Mid Level
$24/hr - $24/hr
2+ years expTALENT Software Services is looking for an Administrative Assistant to provide support for Risk and Regulatory Management leaders. The role involves advanced administrative functions, managing multiple priorities, and communicating effectively with executives and line management.
Artificial Intelligence (AI)ConsultingDevOpsHealth CareIT ManagementProject ManagementRecruitingStaffing Agency
Responsibilities
Maintains detailed calendars and prioritizes meeting requests and related logistics
Schedules complex meetings requiring coordination of multiple calendars
Coordinates travel arrangements and processes expense reports in a timely manner according to policy
Working with general bank systems (e.g., Concur and Corporate Travel), expense policies and MS Office Products (including Outlook, Word, Excel, PowerPoint), WebEx, and GEP Smart
Serves as floor support, including building access management
Onsite POC for traveling BMC team members ensuring access and accommodations
Site-specific events- catering orders/coordination/post event clean up
Supplies ordering and maintenance
Printer maintenance- ordering paper/ink and making sure it is functioning properly/tidy
Adhoc maintenance requests
Help with signage/maintaining the floor for BMC
Collecting/coordinating equipment returns for exiting resources
Qualification
Required
Ability to think proactively and balance multiple needs and requests
Ability to document meeting minutes and procedures required to execute role
Polished professional with strong written and verbal communication skills
Advanced skills in Outlook and other MS Office programs (Excel, Word, PowerPoint, Visio)
Highly organized with strong attention to detail
Excellent time management; able to effectively prioritize
Self-starter, proactive with ability to juggle multiple responsibilities and reprioritize tasks based on new information or shifting deadlines
Ability to work effectively under pressure, adapting to unexpected events, responding well to change
Ability to learn quickly and take on new responsibilities
Must have excellent judgment, independent thinker and resourceful
Ability to handle highly sensitive, confidential, and non-routine information
Strong interpersonal skills: comfortable working with people at all organizational levels and able to adapt to diverse perspectives and style
Accuracy/quality control - must demonstrate accuracy and thoroughness and monitor own work to ensure quality
May assist other senior members of the leadership team when needed
Experience supporting more than one line of business executive with demonstrated ability to manage multiple competing priorities
Preferred
Must be well versed in Concur or other Travel Expense software
2 years of administrative assistance experience
Experience engaging with executive stakeholders, across multiple locations and geographies
Strong partnering skills
Familiarity with processes, structure, and enterprise tools
Company
TALENT Software Services
Talent Software Services is an IT staffing services company of healthcare and government sectors.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Prashanth Upadrashta
Vice President -Global Operations & Delivery
Dave Iacarella
Owner
Recent News
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