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Houston Methodist · 1 day ago

Administrative Assistant

The Woodlands, TX

Full-time

Onsite

New Grad, Entry Level

0+ years exp

Houston Methodist is a leading healthcare institution, and they are seeking an Administrative Assistant to support the daily operations of their department. The role involves performing routine secretarial and administrative duties, managing calendars, and facilitating communication between departments.

Health CareMedical

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Receives and screens visitors and telephone calls in a professional and courteous manner and handles general inquiries. Takes complete messages with accurate date, time, name, number and information which includes determining the nature of each call and prioritizing

Maintains assigned calendar(s). Schedules/coordinates meetings, conferences and WebEx/conference calls, special events, appointments and travel arrangements and keeps leader(s) informed of schedule change prior to meeting or appointment

Provides contributions towards improvement of department scores for employee engagement on department scorecard, i.e. peer-to-peer accountability

Performs administrative tasks and duties specific to department being supported, which may include preparing complicated documents, maintaining databases, accessing information from databases in order to prepare reports, etc

Prepares and transcribes meeting minutes, correspondence, forms, reports, and other written communications as required. Is accountable for ensuring accuracy and completeness through attention to detail. Maintains department record systems to uphold accurate files

Independently prepares, with management review and approval, computer-generated slides and/or hand-outs for the department. Assists with the preparation and maintenance of department organizational charts and policy and procedures, ensuring most current documents are available for department leader(s) and staff

Performs basic data monitoring/maintenance for the department with minimal supervision. Ensures quality and timely execution of deliverables. Coordinates deadlines related to multiple deadlines including but not limited to reports and presentations

Participates in performance improvement activities to support department/entity goals

Uses resources efficiently; does not waste supplies. Maintains adequate copier/printer paper and toner; beverage and other inventory items as appropriate. Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime. Utilizes time efficiently and helps other team members

Initiates office equipment (copy machine, fax machine and printers, etc.) service calls and follows up to ensure that required maintenance/repairs are performed in a timely manner. Assists with routine equipment troubleshooting such as paper jams, ink cartridge replacement, etc

Identifies and assumes responsibility of own learning needs and seeks continuing education opportunities to meet those needs. Completes and updates the individual development plan (IDP) on an on-going basis. Ensures own career discussions occur with appropriate management

Offers innovative solutions through participation in performance improvement projects and activities. Follows up on action items to ensure completion of assignments

Qualification

Microsoft OfficeCustomer serviceData monitoringOrganizational skillsCritical thinkingBasic office equipmentGraph creationSpellingGrammarEnglish proficiencyTeamworkAdaptability

Required

High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

Associate's degree required or additional two years of experience (in addition to the minimum experience requirements listed below) required in lieu of degree

Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment

Exhibits organizational and critical thinking skills

Ability to create graphs and spreadsheets

Possesses excellent customer service skills

Ability to operate basic office equipment

Demonstrates ability to work alone and with a team

Knowledge of Microsoft Office software programs, including Word, Excel, PowerPoint

Proficient in spelling, punctuation, grammar and other English language skills

Company

Houston Methodist

Glassdoor4.3

Houston Methodist is one of the nation’s leading health systems and academic medical centers.

Founded in 1919

Houston, Texas, USA

10001+ employees

http://www.houstonmethodist.org/

H1B Sponsorship

Houston Methodist has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (15)

2024 (11)

2023 (14)

2022 (12)

2021 (10)

2020 (10)