U.S. Federal Solutions, Inc. ยท 10 hours ago
Senior Secretariat Support
Washington, VA
Full-time
Onsite
Mid, Senior Level
$85K/yr - $95K/yr
4+ years expU.S. Federal Solutions, Inc. is an ISO 9001 management consulting firm providing support services to federal and state governments. They are seeking an experienced professional to provide senior-level secretariat and administrative support to the Office of the Secretary of the Air Force, involving regular interaction with senior leaders and external stakeholders.
AnalyticsConsultingInformation Technology
Responsibilities
Manage and maintain accurate, up-to-date calendars for senior leadership, including Deputies and Assistant Deputies
Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests
Maintain daily schedules and ensure leadership priorities are executed smoothly
Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings
Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments
Track and manage suspenses to ensure deadlines are met and leadership is kept informed
Maintain official files and records in accordance with Air Force and organizational guidelines
Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure
Monitor FM and 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination
Prepare weekly status reports, suspense updates, and briefing slides for staff meetings
Check for new tasking daily and ensure timely assignment within 24 hours
Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials
Distribute meeting documents, capture and post meeting minutes as required
Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities
Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs)
Support preparation of military and civilian awards and decorations requiring senior leader signatures
Assist with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings
Support Video Teleconferences (VTCs)
Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate
Retrieve documents, conduct limited research, and support staff as needed
Qualification
Required
Must have a minimum of 4 years applicable experience
Extensive experience providing executive or secretariat support to senior government or military leadership
Familiarity with Air Force customs, courtesies, and senior leader protocols
Strong written and verbal communication skills with a high standard for quality and professionalism
Experience managing tasking systems, suspenses, and executive correspondence
Comfort interacting with general officers, senior civilians, and industry executives
Exceptional attention to detail, discretion, and organizational skills
Ability to manage competing priorities in a deadline-driven environment
Benefits
Employer-provided paid Medical / Dental / Vision insurance
Employer matching 401K plan
PTO
11 Federal Holidays
Additionally voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance
Company
U.S. Federal Solutions, Inc.
U.S. Federal Solutions, Inc. is a management and IT consulting firm founded in 2010.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase