Boulo Solutions · 14 hours ago
Executive Assistant Office Manager
Birmingham, AL
Full-time
Onsite
Mid Level
$23/hr - $25/hrBoulo Solutions is partnering with a growing technology company to hire an Executive Assistant & Office Manager. This role involves supporting the CEO with various administrative tasks, managing internal communications, and ensuring the office environment is organized and welcoming.
Career PlanningEdTechEmploymentHuman Resources
Hiring Manager
Jeanne Monk
Responsibilities
Support the CEO with day-to-day priorities, including calendar management, meetings, travel, and ongoing to-do items
Manage a living task list, proactively following up and closing loops
Reach out to customers, partners, and key stakeholders on behalf of the CEO as needed
Monitor relevant government databases for potential opportunities aligned with company strategy
Organize findings and help surface meaningful opportunities for leadership review
Collect company credit card receipts and submit them to the bookkeeper in an organized, timely manner
Prepare and reconcile expense reports for the three executive team members with accuracy and discretion
Support internal communication across team members and departments
Track progress on the company’s project list, follow up on action items, and help keep initiatives moving
Assist with arranging company activities and, on occasion, larger company events
Learn the fundamentals of LinkedIn marketing and support posting activity
Work with a LinkedIn consultant and senior managers to help draft, schedule, and publish content
Track LinkedIn metrics (followers, engagement, reach) and help identify ways to improve performance over time
Ensure the office environment is organized, stocked, and welcoming
Maintain supplies such as soft drinks, snacks, printer paper, and general office needs
Keep shared spaces tidy, including conference rooms and kitchen areas; run the dishwasher and maintain cleanliness as needed
Welcome guests, manage sign-ins, and coordinate lunch orders and pickups when meetings or visitors require it
Qualification
Required
Support the CEO with day-to-day priorities, including calendar management, meetings, travel, and ongoing to-do items
Manage a living task list, proactively following up and closing loops
Reach out to customers, partners, and key stakeholders on behalf of the CEO as needed
Monitor relevant government databases for potential opportunities aligned with company strategy
Organize findings and help surface meaningful opportunities for leadership review
Collect company credit card receipts and submit them to the bookkeeper in an organized, timely manner
Prepare and reconcile expense reports for the three executive team members with accuracy and discretion
Support internal communication across team members and departments
Track progress on the company's project list, follow up on action items, and help keep initiatives moving
Assist with arranging company activities and, on occasion, larger company events
Learn the fundamentals of LinkedIn marketing and support posting activity
Work with a LinkedIn consultant and senior managers to help draft, schedule, and publish content
Track LinkedIn metrics (followers, engagement, reach) and help identify ways to improve performance over time
Ensure the office environment is organized, stocked, and welcoming
Maintain supplies such as soft drinks, snacks, printer paper, and general office needs
Keep shared spaces tidy, including conference rooms and kitchen areas; run the dishwasher and maintain cleanliness as needed
Welcome guests, manage sign-ins, and coordinate lunch orders and pickups when meetings or visitors require it
Highly organized, adaptable, and comfortable juggling multiple priorities
A strong communicator who enjoys working closely with leadership
Naturally proactive—you notice what needs to be done and take initiative
Curious and eager to learn, especially in tech, marketing, and operations
Someone who enjoys being 'in the middle of everything' and contributing across functions
Company
Boulo Solutions
Boulo finds working mothers jobs and keeps them moving forward.
Founded in 2019
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$1.5MKey Investors
Naples Technology VenturesZane Venture Fund
2023-06-06Seed· $1.5M
2020-06-11Non Equity Assistance
Leadership Team
Delphine Carter
Founder and CEO
Recent News
2024-04-05
Company data provided by crunchbase