NEOGOV · 14 hours ago
Administrative Assistant - Business Office
Wheeling, WV
Full-time
Onsite
Mid Level
3+ years expNEOGOV is seeking an Administrative Assistant for the Business Office at West Virginia Northern Community College. This role provides comprehensive administrative and clerical support, assisting with financial and operational functions including purchasing, invoice processing, and record maintenance.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
The Administrative Assistant performs a variety of administrative, financial, and office support duties in an office environment that is collaborative, focusing on a team approach
Work involves frequent interaction with Business Office staff, campus departments, and vendors, requiring professionalism and discretion
Responsibilities include preparing and processing financial documents, maintaining records, responding to inquiries, and supporting purchasing and payment workflows in accordance with college, state, and regulatory guidelines
The work requires attention to detail, the ability to manage multiple priorities, and effective use of financial and administrative systems
Office support of scheduling, answering phones, processing mail, and general tasks
Maintain attendance records, processing time off requests and such
Format / organize reports generated from financial systems
Respond to inquiries from students, faculty, and staff in a courteous and professional manner
Perform other related duties as assigned in support of Business Office operations
Create, review, and process purchase requisitions, including those for Information Technology and Facilities, ensuring accuracy and compliance with college and purchasing policies
Communicate with IT, Facilities, and other departments regarding requisition status, order fulfillment, and invoice discrepancies
Process, review, and pay vendor invoices, verifying proper documentation, approvals, and account coding
Monthly reconcile purchasing activity
Assist the Travel Coordinator during times of excess activity
Fill in for Travel Coordinator on a temporary basis if necessary
Process daily cashier reporting
Qualification
Required
Master's degree in Information Technology, Computer Science/Engineering or related field
3 years of progressive responsibility in an organization of greater than 25 people. Responsibilities can include basic office duties, but focus on a history of employee timekeeping, office technology use and other similar tasks
Strong organizational skills and attention to detail
Ability to work independently while supporting a collaborative team environment
Excellent written and verbal communication skills
Professionalism and discretion when handling confidential financial information
Customer service mindset when assisting students, faculty, staff, and vendors
Ability to learn and follow established policies, procedures, and compliance requirements
Proficiency with office technology, financial systems, and standard business software
Dependability, adaptability, and the ability to manage competing priorities effectively
Responsive to College personnel needs
Preferred
Bachelor's degree in Business, Business Administration, or similar
Associate's degree in Business, Business Administration or similar
1 year of exposure to financial reporting
Benefits
Retirement with employer matching
Health insurance
Paid vacation and sick leave
Holiday pay
Life insurance
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase