Pacific Office Automation · 9 hours ago
Executive Administrative Assistant
Phoenix, AZ
Full-time
Onsite
Mid, Senior Level
2+ years expPacific Office Automation (POA) is the largest independently owned office equipment and office technology dealer in the nation. They are seeking an Executive Administrative Assistant to support the CEO and leadership team with business operations, reporting, and coordination, ensuring efficient business operations through data tracking and event planning.
Enterprise SoftwareSoftwareInformation TechnologyCRM
Responsibilities
Prepare and maintain sales reports, dashboards, and basic projections for executive and leadership review
Compile, audit, and distribute weekly and monthly performance metrics
Track KPIs, action items, and follow-ups from leadership and sales meetings
Create and format spreadsheets, presentations, and internal reports
Maintain organized records, documentation, and reporting files
Provide administrative support related to business meetings and operations (calendar coordination, meeting prep, notes, and follow-ups)
Coordinate internal meetings, prepare agendas, take minutes, and track deliverables
Serve as a professional liaison between departments to ensure timely communication and execution
Plan, coordinate, and execute internal company events, leadership meetings, and sales meetings
Manage event logistics including scheduling, materials, room setup, vendor coordination, and post-event follow-up
Track budgets, timelines, and action items related to events
Ensure events are executed smoothly and align with business objectives
Qualification
Required
2–10 years of experience in an administrative, operations, or business support role
Strong proficiency in Excel and Microsoft Office (Outlook, Word, PowerPoint)
Highly organized with strong attention to detail and follow-through
Professional written and verbal communication skills
Comfortable working onsite in a structured office environment
Ability to manage multiple priorities and shifting deadlines
Preferred
Experience working with sales data, KPIs, reporting, or operational metrics
Experience coordinating internal business events or meetings
Bachelor's degree
Benefits
Medical, Dental, Vision, and Life insurance
401(k) with company match
PTO, vacation, and sick leave
FSA/HSA programs
Company
Pacific Office Automation
Pacific Office Automation deals in office management solutions, offering state-of-the-art technology
1001-5000 employees
H1B Sponsorship
Pacific Office Automation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)
Funding
Current Stage
Late StageLeadership Team
T
Terry Newsom
CEO
Recent News
2026-01-16
2025-09-09
Company data provided by crunchbase