Executive Administrative Assistant jobs in United States
cer-icon
Apply on Employer Site
company-logo

Pacific Office Automation · 20 hours ago

Executive Administrative Assistant

positionPhoenix, AZ
timeFull-time
remoteOnsite
seniorityMid Level

Pacific Office Automation (POA) is the largest independently owned office equipment and office technology dealer in the nation. They are seeking an Executive Assistant to the CEO to provide administrative support to the CEO and executive leadership team, manage communications, and assist with special projects in a fast-paced environment.

CRMInformation TechnologySoftware
check
H1B Sponsor Likelynote

Responsibilities

Provide administrative support to the CEO and executive leadership team, including calendar management, meeting coordination, and correspondence
Assist with special projects, reporting, and departmental initiatives as needed
Prepare and maintain confidential documents, presentations, and reports
Coordinate internal and external communications, including scheduling, travel arrangements, and expense reporting
Serve as a liaison for the executive office, maintaining professionalism and discretion
Support event planning and executive meetings, including taking minutes and tracking action items

Qualification

Bachelor's DegreeMS OfficeOrganizational skillsCommunication skillsConfidential information handlingExperience supporting executivesFlexibilityInterpersonal skills

Required

Bachelor's Degree Required
This is a Monday–Friday, onsite position; flexibility is required to support business needs, including occasional hours outside of the standard 8:00am–5:00pm schedule
Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
Strong organizational skills, attention to detail, and ability to prioritize multiple tasks
Excellent communication and interpersonal skills
Comfortable handling confidential information with discretion
Flexibility to handle changing priorities in a fast-paced environment

Preferred

Previous experience supporting executives or senior management is a plus

Benefits

Opportunities for career advancement and leadership development.
Supportive, team-oriented environment.
Medical, Dental, Vision, and Life insurance plans.
401(k) with company match.
PTO, vacation, and sick leave.
FSA/HSA programs.

Company

Pacific Office Automation

twittertwitter
Glassdoor3.7
company-logo
Pacific Office Automation deals in office management solutions, offering state-of-the-art technology
dateFounded in 1976
location
Beaverton, Oregon, USA
people-size1001-5000 employees
web-link
http://www.pacificoffice.com/

H1B Sponsorship

Pacific Office Automation has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (1)

Funding

Current Stage
Late Stage

Leadership Team

T
Terry Newsom
CEO
linkedin

Recent News

oregonlive.com
Disgraced Oregon CEO Doug Pitassi is trying to mount a comeback, his old firm claims
2026-01-16
mystrikingly.com
Enterprise IT Services: Driving Compliance and Security in Regulated Sectors
2025-09-09
Pacific Office Automation
Harnessing Enterprise IT Services to Strengthen Compliance in Regulated Businesses
2025-09-09
Company data provided by crunchbase