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Easterseals Southern California · 11 hours ago

Administrative Assistant

US-CA-San Diego

Full-time

Onsite

Entry Level

$23/hr - $23/hr

2+ years exp

Easterseals Southern California is committed to enhancing quality of life through disability and community services. They are seeking an Administrative Assistant to provide general administrative support, facilitate center operations, and serve as the primary point of contact for the center.

CharityNon Profit

Culture & Values

Responsibilities

Provides scheduling services to participants for appropriate assignments for assigned center. Collaborate with both clinical teams and family members regularly, ensuring effective communication

Serves as the initial point of contact to participants, management, on-site service providor and associates for assigned center location. Provides customer service by greeting visitors and callers; assists and redirects as necessary

Provides administrative support to supervisors through various daily center functions and special projects. Provides operational support to ensure efficient operation of the center which includes providing general information and acting as office and safety liaison. Trains new administrative assistants when needed

Uploads clinical information to designated electronic location as necessary

Checks facilities and equipment on a regular basis to ensure safety and maintenance; coordinates necessary repairs or replacements in a timely manner

Maintains shared calendar for center conference and training rooms. Assists with meeting set-up, materials and equipment needs in conjunction with department lead

Monitors, orders, and maintains all office supplies and equipment; administers procurement and reconciliation of expense reports. Oversees office supply account, and reconciles associated invoices. Distributes and reconciles petty cash

Performs other duties as assigned

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsClinical setting experienceCustomer service orientationDiscretionDecision-making skillsAttention to detailTeamworkConfidentialityAdaptability

Required

HS Diploma, GED or national equivalent

Min of 2-3 years' experience as an administrative assistant in a clinical setting –or- any combination of education and experience that demonstrates the ability to perform the core responsibilities of the position

Proficient in Microsoft Office applications (e.g. Word, Skype); intermediate skills in Excel and Outlook; familiar with Windows-based applications and internet usage

Ability to learn and navigate new software applications, tools, and databases

Excellent organizational, decision-making, and communication skills (both oral and written) to be able to communicate effectively with all levels of associates and the general public

Proficient in modern office practices and operations, business etiquette, telephone protocol, and general office equipment

Knowledge of clinical and business needs and processes within health care organizations

Ability to assist in efficient office operations, work independently, and as a team member

Ability to maintain customer-service orientation and professionalism in all interactions

Ability to exercise discretion and confidentiality pertaining to the work environment

Ability to prioritize and organize a diversified workload and be able to produce high-quality results with meticulous attention to detail

Ability to remain focused and flexible while shifting/changing priorities, heavy workload and tight deadlines

Ability to acquire an understanding of organization and department policies and practices

Ability to pass a post-offer physical examination and a TB test

Ability to provide proof of required vaccinations or positive titer showing immunity. A signed declination may be acceptable for certain vaccinations

Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements