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Ensign Services · 1 week ago

Business Office Manager

McAllen, TX

Full-time

Onsite

Mid, Senior Level

Ensign Services is seeking a Business Office Manager to oversee the facility’s accounting functions and ensure compliance with established policies. This role involves supervising accounting personnel, developing financial systems, and preparing financial statements while acting as a liaison between various departments and the Administrator.

Health CareMedicalNursing and Residential CareRehabilitation

Responsibilities

Plan, develop, organize, implement, evaluate and direct the facility’s accounting functions under the supervision of the Administrator

Review the facility’s accounting policies and procedures periodically, at least annually, and make recommendations to the Administrator

Interpret the facility’s accounting policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary

Assist department directors in the development and use of accounting policies and procedures, and establish a rapport in and between departments so that each can realize the importance of accurate reporting procedures

Develop and maintain written job descriptions and performance evaluations for accounting personnel in accordance with the Americans with Disabilities Act, OSHA, and other pertinent laws and regulations

Supervise and train personnel involved in accounting, payroll, accounts payable, accounts receivable, resident funds, etc

Monitor internal controls to assure compliance with established procedures

Represent the facility at and participate in top level meetings as required

Schedule and participate in departmental meetings

Serve as liaison to the Administrator, medical staff, and other professional and supervisory staff

Assist in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the facility

Assist in standardizing the methods in which work will be accomplished

Establish and maintain a system of financial recordkeeping to include ledgers, recording payments, writing receipts, posting cash journals, prepare and make bank deposits, etc

Establish and maintain a system of accounts payable, to include invoicing, purchase orders, pay vouchers, check register, ledgers, etc., as necessary

Maintain the general ledger to include the preparation of journal entries, coding of invoices, accounts analysis and reconciliation, closing books, setting up new accounts, etc., as necessary or instructed

Monitor and collect accounts receivables. Report delinquent accounts to the Administrator

Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required

Review and interpret monthly financial statements and provide such information to the Administrator and/or the Director of Finance

Review entries to the general and statistical ledgers, to assure accuracy and compliance with established accounting procedures

Prepare financial and statistical reports as required

Perform functions of computer/data processor as necessary

Develop and utilize computer reports and output as required

Ensure that resident admission contracts are signed and appropriately filed

Maintain payroll to include maintenance of employee records, processing time cards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc

Review and develop a plan of correction for accounting deficiencies noted during survey inspections and provide a written copy of such plan to the Administrator

Review complaints and grievances and make written reports of action taken

Make written and oral reports/recommendations to the Administrator concerning accounting functions

Keep abreast of economic conditions/situations and make adjustments as necessary to assure the continued ability to provide quality care

Assist in the planning and implementation of changes in the accounting system

Assume the administrative authority, responsibility, and accountability of directing the accounting functions and programs

Delegate administrative authority, responsibility, and accountability to other staff personnel as deemed necessary to perform their assigned duties

Serve on the Budget Committee of the facility. Provide written/oral reports of such committee meetings to the Administrator as directed or as may become necessary

Evaluate and implement recommendations from the facility’s Budget Committee

Conduct departmental performance evaluations in accordance with established policies and procedures

Qualification

Accounting functionsFinancial reportingPayroll managementInternal controlsBudgetingSupervisionTrainingCommunication skillsProblem-solving

Required

Plan, develop, organize, implement, evaluate and direct the facility's accounting functions under the supervision of the Administrator

Review the facility's accounting policies and procedures periodically, at least annually, and make recommendations to the Administrator

Interpret the facility's accounting policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary