State of Oklahoma · 1 week ago
Chief Operations & Grants Officer
Oklahoma County
Full-time
Onsite
Lead/Staff, Director/Executive
$103K/yr - $103K/yr
4+ years expThe State of Oklahoma is seeking a Chief Operations and Grants Officer for the Oklahoma Department of Libraries. This role is responsible for leading the agency’s operational infrastructure, organizational capacity, and grants administration framework to support sustainable and high-performing agency operations.
CommunitiesConsultingGovernmentHealth CareNon Profit
Responsibilities
Collaborates with the Executive Director and Deputy Executive Director to support development and execution of the agency’s strategic plan and associated performance measures. Aligns administrative and operational priorities with executive direction and monitors operational performance to ensure progress toward strategic objectives
Plans, directs, evaluates, and coordinates the activities of administrative and operational functions to ensure effective operations, regulatory compliance, and alignment with organizational goals
Provides executive leadership and oversight of human resources, finance and business operations, facilities, grants administration and performance reporting, compliance and agency-wide performance data, and assists the Executive Director in long-range planning by identifying opportunities to strengthen organizational capacity and operational sustainability
Develops and mentors managers and senior professional staff; establishes leadership expectations; supports coaching, professional development, and succession readiness aligned with operational priorities and organizational values
Partners with the Deputy Executive Director on workforce planning, staffing strategies, and resource needs to ensure administrative operations effectively support mission delivery and statutory service requirements
Represents the agency in administrative and operational matters; supports the Executive Director in board and executive-level communications related to operations as delegated
Acts on behalf of the Executive Director as delegated
Qualification
Required
Bachelor's degree plus four (4) years of relevant professional experience, including two (2) years in a supervisory or administrative capacity
Two years' supervisory experience, including oversight of professional staff and operational functions
Knowledge of federal and state laws, regulations, and guidelines governing agency administration, operations, and compliance
Knowledge of principles and practices of personnel management, including supervision, performance management, workforce planning, and employee development
Knowledge of public-sector financial management, budgeting, purchasing, and audit processes
Knowledge of grant compliance requirements, including allowable costs, financial controls, reporting, audit standards, and risk management in a public-sector environment
Knowledge of organizational operations, internal controls, risk management, and administrative policy development
Knowledge of government structures and administrative processes, including interagency coordination
Knowledge of information governance and records lifecycle management as it relates to administrative operations, audit readiness, and regulatory compliance
Excellent organizational and project management skills, with strong attention to detail
Excellent verbal and written communication skills, including presentation and facilitation skills
Strong analytical and problem-solving skills related to operational and administrative issues
Proficient Microsoft Office and business productivity software skills
Demonstrated ability to inspire teamwork, empower staff, and foster accountability in support of agency goals
Demonstrated ability to develop and implement administrative and operational initiatives aligned with executive direction
Demonstrated ability to identify complex operational problems, analyze data, and develop effective, compliant solutions
Demonstrated ability to establish and maintain effective working relationships with internal and external stakeholders
Demonstrated ability to communicate clearly and effectively with employees, leadership, partners and oversight entities
Ability to oversee grant fiscal compliance, establish and monitor internal controls, and coordinate corrective actions to mitigate financial or regulatory risk
Ability to apply records management requirements to administrative operations and ensure appropriate alignment with programmatic and archival functions
Ability to maintain confidentiality of sensitive personnel, financial, and administrative information
Ability to interpret and utilize complex financial, operational, and performance reports to support executive decision-making
Preferred
Five years of progressively responsible supervisor experience, including management of professionals, support staff, and supervisors
Understanding of political and legislative relationships and processes, and working knowledge of how state government operates, including budgeting, purchasing, and personnel systems
Benefits
A comprehensive health insurance package – medical, dental, vision, life insurance, dependent life insurance, and flexible spending accounts for health care expenses and/or dependent care
A generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents
Retirement plans: Defined Contribution Plan or Deferred Compensation Plan
15 days of annual leave per year, increasing after five, ten and twenty years of employment
15 sick leave days per year
11 paid annual holidays
Longevity bonus after 2 years of service that increases every two years
Employee discounts with a variety of companies and vendors
Flexible work schedules
Company
State of Oklahoma
State of Oklahoma is a government organization that provides community development, education, employment, and health services.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Dan Cronin
CIO and Chief Transformation Officer
David Ostrowe
Chief Operational Officer
Recent News
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