Gala Foods Supermarkets ยท 2 days ago
Office Admin/Bookkeeper
Freeport, NY
Full-time
Onsite
New Grad, Entry Level
$28/hr - $30/hrGala Foods Supermarkets is seeking a reliable and detail-oriented Office Administrator / Bookkeeper to manage the day-to-day administrative and financial operations across two business entities. The ideal candidate will handle bookkeeping duties, maintain accurate records, and manage correspondence with vendors and accountants.
Retail
Hiring Manager
Edwin Gutierrez
Responsibilities
Perform general bookkeeping duties, including processing invoices and tracking expenses for two entities
Maintain accurate records by entering data into databases, organizing files, and preserving financial documentation
Handle correspondence with vendors and accountants, including emails and necessary follow-ups
Review and send Vendor PODs and Credit Requests, ensuring accuracy and completeness
Print and archive payroll reports; process weekly payroll taxes and 401(k) payments
Manage payments and reconciliations
Review and enter 401(k) contributions into QuickBooks (QB)
Process payments and internal charges to associated entities
Prepare and record bank deposits
Initiate and manage ACH and check payments
Generate and send monthly POS reports to the accountant
Review open invoices in QB monthly to identify and correct errors
Process payments for credit card bills and inventory-related purchases
Qualification
Required
Proven experience as a bookkeeper, office administrator, or in a similar role
Proficiency in QuickBooks and Microsoft Office Suite (especially Excel)
Strong understanding of accounts payable, accounts receivable, and financial record-keeping
Excellent attention to detail and organizational skills
Ability to work independently and manage multiple priorities
Strong communication skills (written and verbal)
Preferred
Bilingual in English/Spanish preferred but not required
Experience working with multiple entities or intercompany transactions
Familiarity with payroll processing and retirement plan contributions
Comfort with handling confidential financial information
Office Management
Benefits
401K + Matching
PTO
Medical/Dental
Company
Gala Foods Supermarkets
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase