Apply on Employer Site

Murray State University · 1 day ago

Administrative Assistant I

Murray, KY

Full-time

Onsite

New Grad, Entry Level

Murray State University is seeking an Administrative Assistant I to handle various general office duties and maintain departmental records. The role involves supervising the development of promotional materials, assisting with scheduling and event organization, and managing student worker records and budgets.

EducationHigher EducationUniversities

Responsibilities

General office duties

Maintaining departmental records and files

Determining priorities of work to be done

Supervise development, printing, assembly, and distribution of posters, programs, and flyers

Supervise advertising calendars for department events

Assist with ticketing website

Oversee classroom schedules, course corrections, load reports, enrollment and alumni databases, and assist with class scheduling

Assist with organization of Global Languages Showcase and Kite Festival

Assist with planning and organizing Teachers’ Workshop

Coordinate hiring paperwork for guest artists/teachers/adjuncts and extra compensation/leaves

Maintain budgeting worksheets (non-production), and P-Cards

Assist with the budget by maintaining budget records for multiple accounts, and must be able to handle a large amount of cash flow

Maintain keys for offices, rentals, and stage managers

Maintain contracts, memberships, and office supplies

Update the teachers listserv for the region and help with recruitment mail and phone calls

Hire, train, and manage GLTA office student workers in two locations, and oversee the hire of student workers in 3 shops

Process and keep track of the student worker hours in the office and assist with shop student worker hours

Maintain record of student production assignments required for THD 106/112 and program requirements for Theatre Major and Minor graduations requirements

Process students back credit when successfully completing the requirements of our placement and back credit policy

Qualification

General office dutiesRecord keepingBudget managementEvent coordinationSupervision

Required