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Ascend Wellness Holdings (CSE: AAWH.U / OTCQX:AAWH) · 9 hours ago

Executive Assistant

United States

Full-time

Remote

Senior Level

$100K/yr - $120K/yr

5+ years exp

Ascend Wellness Holdings is a leading multi-state cannabis operator focused on building strong brands and delivering best-in-class retail experiences. They are seeking a highly organized Executive Assistant to support their CEO and President by managing executive-level administrative operations and serving as a liaison to their Investor Relations partner.

AgricultureCannabisFarming

Responsibilities

Coordinate and schedule investor conferences/meetings, board meetings, and Monthly Business Review (MBR) meetings

Manage logistics, including booking venues, arranging travel, processing expense reports and preparing necessary materials

Act as a liaison between the Executives, the Investor Relations partner and external stakeholders. Handle confidential information with discretion and professionalism

Liaise with internal and external stakeholders to ensure all meetings run smoothly

Prepare and distribute agendas, meeting minutes, and supporting documentation for board meetings

Maintain organized records of board materials and correspondence

Lead special administrative projects related to investor relations and board matters

Support various investor relations projects, ensuring deadlines are met and deliverables are completed accurately

Provide general administrative support to the leadership team as assigned

Ensure timely follow-up on action items resulting from meetings

Support maintenance of a comprehensive investor relations program, including investor communications, presentations, and reports

Support drafting, editing, and cross-tying of press releases, annual reports, and other communication materials for investors and stakeholders

Prepare, edit, and proofread correspondence, reports, and other documents as needed. Maintain accurate records and files

Perform additional tasks and responsibilities as required to support the team and organizational goals, demonstrating flexibility and adaptability in a dynamic work environment

Qualification

Executive coordinationScheduling softwareMicrosoft Office SuiteConfidential information handlingOrganizational skillsTime managementProactive mindsetCommunication skillsTeam player

Required

Bachelor's degree in business administration, finance, communications, or a related field preferred. Associate's degree with commensurate experience will be considered. Professional certifications are a plus

5+ years of experience in executive coordination, or board-level administrative roles in a public company

Proven track record in managing high-stakes scheduling, logistics, and communications

Strong organizational and time management skills with exceptional attention to detail

Demonstrated ability to handle confidential information with discretion

Advanced proficiency in scheduling software, virtual meeting platforms, and Microsoft Office Suite

A proactive and solution-oriented mindset with the ability to work effectively in a fast-paced environment

Ability to work in a fast-paced environment and manage multiple priorities

Positive attitude, team player and strong work ethic

Willing to build understanding of applicable state and local laws and regulations as they pertain to the industry, personnel law, safety regulations, local municipal codes and organizational rules, regulations, directives, and standard operating procedures

Must be and remain compliant with any and all regulatory requirements for working in the cannabis industry