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NEOGOV · 10 hours ago

Senior Legal Analyst – Administrative Unit

City of Santa Monica, CA

Full-time

Hybrid

Senior Level

$108K/yr - $133K/yr

5+ years exp

NEOGOV is seeking a dedicated and detail-oriented Senior Legal Analyst to join the City Attorney's Office in Santa Monica. The role involves administering the California Public Records Act, including gathering and producing public records, providing guidance to City staff, and maintaining compliance with relevant laws and regulations.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Gathering, reviewing, redacting, and producing public records in response to complex requests under the California Public Records Act from members of the public and media

Providing guidance to City staff and assisting in searching for, identifying, and gathering potentially responsive records

Under the guidance of a Deputy City Attorney and Assistant City Attorney, interpreting and applying laws, rules, regulations, and policies; keep abreast of changes in relevant public records regulations and laws; and

Performing various customer service and public relations tasks, including communicating with members of the public regarding public records requests and the public records process, create email search syntax to search the City’s email archive, collaborate with the City’s Record Management Coordinator on requests that require legal review or more complex responses, and maintain PRA tracking logs and calendar to adhere to PRA statutory deadlines

Additionally, and occasionally, providing training to CAO staff on document review and use of GovQA, train other City department staff on the public records process, present on public records at the monthly new hire presentation, create and update internal and external PRA processes, and assisting the Santa Monica Police Department (SMPD) records with email archive searches and responses to complex requests

Qualification

Public Records Act knowledgeLegal researchReport writingCustomer serviceData organizationEthicsJudgmentEffective communicationProblem solvingPresentation skillsTeam collaboration

Required

Five or more years of relevant work experience

Gathering, reviewing, redacting, and producing public records in response to complex requests under the California Public Records Act

Providing guidance to City staff and assisting in searching for, identifying, and gathering potentially responsive records

Interpreting and applying laws, rules, regulations, and policies under the guidance of a Deputy City Attorney and Assistant City Attorney

Keeping abreast of changes in relevant public records regulations and laws

Performing various customer service and public relations tasks

Communicating with members of the public regarding public records requests and the public records process

Creating email search syntax to search the City's email archive

Collaborating with the City's Record Management Coordinator on requests that require legal review or more complex responses

Maintaining PRA tracking logs and calendar to adhere to PRA statutory deadlines

Providing training to CAO staff on document review and use of GovQA

Training other City department staff on the public records process

Presenting on public records at the monthly new hire presentation

Creating and updating internal and external PRA processes

Assisting the Santa Monica Police Department (SMPD) records with email archive searches and responses to complex requests

Knowledge of research techniques

Knowledge of report writing

Knowledge of principles of program planning, monitoring, implementation, and evaluation

Knowledge of effective leading and coordinating techniques

Knowledge of effective customer service techniques

Ability to independently manage voluminous records requests in a timely and highly organized manner

Ability to track and meet statutory deadlines for production of documents

Ability to perform duties with sound ethics and good judgment

Ability to communicate effectively, both orally and in writing

Ability to keep abreast of current developments in public records and government transparency laws

Ability to maintain accurate records, including a searchable database of responses to public records requests

Ability to prepare and present effective presentations

Ability to establish and maintain effective and cooperative working relationships with City employees, various businesses and agencies, and the general public

Ability to provide effective customer service

Ability to analyze and solve administrative problems

Ability to research and interpret public records laws under supervision of a Deputy City Attorney

Skill in organizing, reviewing, and reporting on large volumes of data and information

Skill in using a personal computer and applicable software applications

Skill in working effectively with persons from diverse social, cultural, and economic backgrounds

Preferred

Bachelor's degree

Five years recent, paid experience that includes working in a law office (Legal Assistant, Paralegal) or five years public municipality performing complex analysis, legal research, and administrative duties

Paralegal certificate desirable