Rice University · 16 hours ago
Assistant Registrar (Classroom Resources and Course Offerings) – Office of the Registrar
Houston, TX
Full-time
Onsite
Mid, Senior Level
3+ years expRice University is a prestigious institution located in Houston, Texas, recognized for its academic excellence and commitment to community values. The Assistant Registrar (Classroom Resources and Course Offerings) plays a critical role in managing classroom assignments, course scheduling, and ensuring the integrity of educational records within the Office of the Registrar.
EducationHigher EducationService IndustryUniversities
Responsibilities
Manages the assignment of all academic courses and related events to the university's 100+ general-purpose classrooms in Ad Astra
Maintains knowledge of classroom inventory and conditions; identifies and recommends improvements to classrooms; regularly collaborates with Facilities (F&CP) and IT (OIT) to maintain and improve classroom conditions; identifies needs, recommends improvements, and serves as a key member of the Classroom Quality Management Team (CQMT)
Manages and assigns ad-hoc event requests from across the university, coordinating for the most effective use of campus space
Oversees the production process of the Course Schedule, from initial departmental submissions to final publication, ensuring adherence to the university’s course scheduling policies and deadlines
Serves as a primary scheduling resource and consultant for academic department administrators, providing expert guidance on scheduling best practices, system usage, and conflict resolution
Develops, produces, and communicates the official final exam schedule each semester, managing all related logistics and exception requests
Conducts and presents comprehensive analysis of classroom utilization data to identify trends, peak usage times, and opportunities for optimization
Develops data-driven reports and dashboards for university leadership to inform strategic decisions regarding new classroom construction, renovation priorities, and long-term academic scheduling policies
Researches and benchmarks against peer institutions to recommend and develop updates to the university's classroom and course scheduling policies
Develops and maintains academic continuity plans for emergency classroom relocations, ensuring minimal disruption to instruction and mitigating institutional risk
Acts as the primary functional lead for academic scheduling systems (Ad Astra, CourseLeaf CLSS); responsible for configuring, testing, and implementing system upgrades and new features
Performs regular audits of scheduling and course data within Banner, Ad Astra, and CourseLeaf CLSS to ensure accuracy and consistency across platforms
Develops and maintains a comprehensive library of training materials, user guides, and FAQs; conducts regular training workshops for department schedulers
Administers and assists with other OTR operations as needed, including business process analysis and improvement, training, office communication, data review/data integrity audits, special projects, etc
Manages and maintains the data and corresponding communications within an assigned (Office of the Registrar) functional area, using specialized software and programs
Manages complete current and historical records, both electronic and paper, ensuring the ability to quickly retrieve information, generate reports, and provide additional statistical insights as needed
Manages and performs the comprehensive review, maintenance, submission, and changes to records and data within an assigned functional area; ensures timely updates and accuracy across all official documentation (university and office policies, business process documentation, the university’s General Announcements, etc.)
Ensures meticulous adherence to data entry timelines and introduces innovative methods for meeting deadlines or facilitating the seamless transfer of data to enhance overall efficiency
Coordinates the ongoing development, adherence, and maintenance of standards, policies, and procedures; documents business processes, office policies, and procedures; and routinely audits documentation
Performs high-detail analyses and routine data integrity audits; consistently reviews and analyzes data and ensures consistent data accuracy
Ensures the conformity of record release procedures to the applicable policies and legal requirements governing the confidentiality of student records, including the Family Educational Rights and Privacy Act (FERPA) and all other applicable laws and regulations
Provides regular guidance, instruction, and direction in response to inquiries and requests for information from the university community
Maintains current professional knowledge in the (registrar) profession, including in the area of student records management and student records technology; researches and suggests options for new technologies to improve efficiency and functionality
Qualification
Required
Bachelor's Degree
Three or more (3+) years of related experience
Demonstrated experience in an office or administrative environment, preferably experience in records (and data) management, accounting, or another closely related field
Excellent interpersonal, verbal, and written communication skills; excellent customer service skills
Excellent analytical and problem-solving skills, with a high degree of accuracy and an uncompromising attention to detail
Experience with PC computers, including intermediate- to advanced-level proficiency with the Microsoft Office suite of software applications; intermediate understanding of database concepts
Knowledge of higher education academic curriculum: the relationship between degrees, majors, and where applicable, major concentrations, minors, and certificates
Experience and understanding of applicable laws, regulations, and policies, including how they are applied within their assigned functional area
A high level of business acumen and maturity, including the ability to maintain confidence with sensitive student records information
Excellent organizational skills and the ability to prioritize work assignments
Ability to work within a fast-paced office environment with changing priorities, critical deadlines, and the need for multitasking
Ability to work both autonomously and as a member of a team, with minimal supervision
Ability to quickly learn and use new systems, processes, procedures, and complex office functions
Preferred
Advanced Degree
Five or more (5+) years of related experience
Experience in higher education, particularly experience in a college or university Registrar's Office
Experience and history in participating in professional organizations (e.g., TACRAO, SACRAO, AACRAO) and contributions to the registrar profession
Technical skill and experience with specialized software tools commonly used in Registrar's Offices, such as Ellucian Banner, Degree Works, Leepfrog CourseLeaf products (CAT, CIM, CLSS), etc
Skill and experience interfacing software tools (SQL Developer, Access, etc.) with Oracle tables and views, formulating queries, form design and reporting, etc
Company
Rice University
Rice University is a private research university that focuses on providing undergraduate education services.
1001-5000 employees
H1B Sponsorship
Rice University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (113)
2024 (81)
2023 (71)
2022 (65)
2021 (82)
2020 (86)
Funding
Current Stage
Late StageTotal Funding
$80.9MKey Investors
National Heart, Lung and Blood InstituteAdvanced Research Projects Agency for HealthUS Department of Energy
2024-09-19Grant
2024-08-13Grant· $18M
2023-07-27Grant
Leadership Team
Ken Medlock
James A Baker III and Susan G Baker Fellow in Energy and Resource Economics
Kyle Judah
Executive Director, Liu Idea Lab for Innovation & Entrepreneurship (Lilie)
Recent News
2025-12-16
2025-12-16
2025-11-23
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