Strategic Communications · 9 hours ago
Office Administrator
Louisville, KY
Full-time
Onsite
Entry, Mid Level
2+ years expStrategic Communications is seeking an Office Administrator to provide support for a variety of corporate administrative functions. The role involves coordinating meetings, managing documentation, and assisting with internal communications and events.
Cloud SecurityInformation TechnologyProfessional Services
Responsibilities
Assists with answering calls to corporate office as well as receiving visitors and deliveries at headquarters
Assists with facility maintenance inquiries and scheduling of third-party vendors for maintenance and repairs
Coordinates meetings between Strategic management/executives, internal team, external partners and third-party legal counsel
Assists with management of Partner Alliance Community inquiries, sending Non-Disclosure Agreements, Partner Agreements, Subcontract Agreements along with related follow-up
Coordinating redline reviews with Strategic management/partners
Managing documentation in SharePoint/Tigerpaw/Smartsheet
Coordinates travel as needed in support of Sales, Service, and other business events
May assist the Accounts Payable function with tracking and entering credit card purchases for travel or non-inventory expenses
Assists in organizing and coordinating company outings/events, charitable donations, and volunteer efforts
Assists with document management and document updates in support of ISO 9001:2015, CMMI, CMMC or other company policies and certifications
Assists with administrative paperwork and special projects in support of Accounting, Sales, and Human Resources to include diversity certifications, supplier portal registrations, and other ad hoc projects/forms as needed
Maintains confidentiality of all pertinent financial information in accordance with company policies and procedures
Assists with policy communication to employees and content creation for HR and Sales/Marketing communications (monthly newsletters, social media, blogs, etc.)
Assists with maintaining the company intranet, ensuring content is current, accessible, and user-friendly
Writes and edits executive communications including leadership messages, town hall presentations, and CEO updates
Supports change management initiatives by developing clear, compelling communications that drive employee understanding and adoption
Creates content calendars and maintains consistent messaging cadence across all internal platforms
Partners with HR, department leaders, and product teams to gather stories and communicate key initiatives
Develops internal campaigns to promote company programs, benefits, policies, and employee engagement initiatives
Measures and analyzes communication effectiveness through surveys, analytics, and feedback mechanisms
Assists with internal event communications including all-hands meetings, team celebrations, and corporate initiatives
Ensures brand consistency and appropriate tone across all internal communications
Monitors employee feedback channels and recommends communication improvements based on insights
Stays current with corporate communications trends and commends innovative approaches to employee engagement
Serves as a communication advisor to leadership and department heads on internal messaging strategies
Qualification
Required
Diploma required ‐ Bachelor's Degree in Communications, Business Administration, Public Relations, Marketing or related field strongly preferred
2+ years of relevant experience in business administration, corporate communications strongly or related role strongly preferred
Must be proficient in Microsoft Office (intermediate level knowledge of Excel, Outlook, and Word)
Ability to type at least 45 WPM
Must possess excellent time management, communication, and organizational skills with strong attention to detail
Capable of making independent decisions in certain circumstances
Effective verbal and written communication skills
Ability to produce accurate work with efficiency
Adaptability, flexibility, and stress tolerance
Highly dependable
Able to work independently and as part of a team
Results oriented, capable of meeting deadlines
Must be able to sit for extended periods of time
Preferred
Bachelor's Degree in Communications, Business Administration, Public Relations, Marketing or related field strongly preferred
Preferred work history in information technology, telecommunications, or engineering industries
Experience with design tools (Canva, Adobe Creative Suite) preferred
Experience managing intranet platforms (SharePoint, Workplace, or similar CMS)
Proficiency with email marketing platforms and employee communication tools preferred
Benefits
Company paid Medical Insurance
Dental Insurance
Life Insurance
Long Term Disability Insurance
Supplemental Accident
Critical Illness
Pet
Short-term Disability
Vision Insurance
Health Savings Account Plan Option
Flexible Spending Dependent Care Plan
401(k) Plan
Paid Bereavement Days
Paid Holidays
Paid Sick Days
Paid Vacation Days
Gas Reimbursement (onsite employees)
Dog-friendly (and newly renovated) corporate office
Wellness incentives
Referral bonuses
Company
Strategic Communications
Strategic communications is an IT, audiovisual consultant that offers AV systems, AWS, Microsoft Cloud, and cyber security services.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kathy Mills
CEO
Recent News
Morningstar.com
2025-06-16
Company data provided by crunchbase