Addison Group · 1 week ago
Meeting Event Coordinator
Fort Worth, TX
Contract
Onsite
Mid Level
$27/hr - $29/hr
3+ years expAddison Group is hiring a Meetings and Events Coordinator to support the planning and execution of corporate meetings, conferences, and events. This role requires an organized professional to coordinate logistics and collaborate with stakeholders to ensure events run smoothly from planning through execution.
Information TechnologyRecruitingStaffing Agency
Hiring Manager
Laura Gerlock
Responsibilities
Coordinate and execute corporate meetings, conferences, and events in partnership with internal stakeholders
Establish timelines, expectations, and deliverables for each event to ensure successful execution
Manage logistics including venue coordination, room setups, catering, lodging, and transportation
Prepare and maintain event documentation such as banquet event orders (BEOs)
Communicate with venues, vendors, and service providers to confirm details and resolve issues
Track and reconcile event-related expenses, including petty cash management
Serve as a point of contact for event-related inquiries via phone and email
Support large-scale annual conferences, including registration materials, mailings, welcome packets, and shipment of event supplies
Coordinate trade show participation, including booth logistics, staffing needs, and on-site setup
Assist with general administrative tasks and provide backup support to other team members as needed
Maintain a high level of customer service and professionalism when interacting with internal teams and external partners
Qualification
Required
3+ years of experience coordinating events or meetings (corporate or field-based)
High School Diploma or equivalent
Proficiency with Microsoft Office Suite and event registration tools (experience with platforms such as Cvent is strongly preferred)
Ability to manage multiple priorities and deadlines in a fast-paced environment
Reliable transportation for occasional local errands related to event setup or supply coordination
Willingness to travel up to 10% annually or less
Preferred
Associate or Bachelor's degree
Meeting or event planning certification
Benefits
Dental
Vision
Health benefits available after 60 days on contract
Company
Addison Group
Addison Group specializes in filling company’s contract, contract-to-hire, or direct hire positions with professional candidates.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Odyssey Investment Partners
2022-01-04Acquired
2016-12-19Private Equity
Leadership Team
Thomas B. Moran
CEO
Recent News
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