SPECTRAFORCE · 3 days ago
Project Assistant
Kansas City, MO
Full-time
Onsite
Entry Level
3+ years expSPECTRAFOR is seeking a Project Assistant to provide general administrative and office support for company projects. The role involves maintaining project files, tracking projects, documenting control, and facilitating communication regarding project-related inquiries.
ConsultingCRMInformation TechnologyLegal
Hiring Manager
Julfaqar Ahmed
Responsibilities
Keep and maintain project files
Maintain project e-mail box
Document control - data entry
Track projects and produce monthly progress reports
Work with specs, changes and finalizing
Facilitate questions regarding projects and research information
Maintain tracking system for projects
Record minutes from Project Manager meetings
Answer phones and direct calls
Read and sort incoming mail
Collect bills/invoices
Type memos, correspondence, reports, and other documents
Make travel arrangements
Prepare outgoing mailings and labels, including emails and faxes
Organize and maintain filing system
Coordinate client or vendor lunches, including set-up and clean-up
Reserve conference rooms
Coordinate with internal support departments
Order and maintain supplies
Arrange equipment maintenance or set-up
Keep the department calendar and roster
Occasional project assistance for managers
Assist in Power point presentations
Utilize Access to store and retrieve data
Help coordinate clerical needs of special projects
Complete weekly timecards
Make copies of printed material
Additional duties as assigned by supervisor to assist in the overall success of the group and company
Qualification
Required
High School degree or equivalent
Minimum 3 years office/clerical experience
An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required
Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks
Professional maturity and the ability to stay organized under pressure are key
Microsoft Office experience is a must!
Preferred
Some college coursework preferred
Backgrounds that tend to translate well include roles involving coordination, logistics, customer-facing work, or managing multiple priorities in fast-paced environments
Company
SPECTRAFORCE
Welcome to SPECTRAFORCE, your gateway to NEWJOBPHORIA™! Established in 2004, SPECTRAFORCE is now one of the largest and fastest growing U.S.
1001-5000 employees
H1B Sponsorship
SPECTRAFORCE has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (6)
2023 (1)
2022 (6)
2021 (8)
2020 (7)
Funding
Current Stage
Late StageCompany data provided by crunchbase