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OBXtek · 14 hours ago

Administrative Assistant I

Springfield, VA

Full-time

Onsite

Entry Level

3+ years exp

OBXtek is a growing leader in the government contracting field, and they are seeking an Administrative Assistant I. The Administrative Assistant will be responsible for day-to-day administrative activities and providing comprehensive executive support to the Office Director.

Cyber SecurityInformation TechnologyMobile AppsSoftware

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Serves as an Executive Assistant to the Office Director by scheduling and coordinating meetings, making travel arrangements, preparing readaheads/documents, and capturing meeting minutes

Provides professional administrative support to other staff on various projects by navigating complex bureaucracy regulations

Serves as the primary timekeeper and maintains timesheet reports to comply with auditing and regulation procedures

Provides operational support services for the organization this includes managing staff onboarding/offboarding, ensuring various office locations are organized and operational, tracking project status, and maintaining accurate records

Assists in administrative plans and procedures needed to implement administrative regulations and edits standard operating procedures

Generates and complies data calls for weekly activities reports, other routine reports, correspondence, memos, and briefing materials

Acts as a branding gatekeeper and correspondence quality control manager by reviewing and tracking correspondences, after actions, meetings, briefings, and coordinates materials for management review

Qualification

MS OfficeAdministrative experienceCommunication skillsAttention to detailMulti-taskingProblem-solvingSelf-starterAdaptability

Required

Must possess a high school diploma

Three (3) years of administrative experience working in a fast-paced collaborative team environment which required strong communication skills to frequently interact with people at all levels of the organization

Basic knowledge of administrative or program management procedures regarding planning, implementing, and problem-solving capabilities

A high attention to detail, self-starter, results driven, and ability to follow through on details is essential

Demonstrated skill of shifting approach in response to the demands of a changing situation

Proficient in MS Office and excellent written and verbal communication skills

Ability to handle multiple tasks simultaneously

Must be a U.S. citizen and possess a SECRET clearance