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Arizona College of Nursing · 8 hours ago

Administrative Assistant-Campus Operations

Tampa, FL

Full-time

Onsite

Entry Level

2+ years exp

Arizona College of Nursing is a rapidly growing nursing school dedicated to preparing students for careers in nursing. The Administrative Assistant provides essential support to campus administrators, managing schedules, coordinating meetings, and performing various clerical duties to ensure smooth campus operations.

Higher Education

Responsibilities

Serves as initial point of contact for calls/visitors to the campus

Manages and maintains administrators’ schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendar

Attends curriculum, faculty, and other meetings as requested and takes meeting minutes

Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies

Maintains confidential files and processes related documents, including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workers

Proofreads documents, analyzes data, and prepares correspondence

Provides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software

Prepares and processes Education Affiliation Agreements, documentation for clinical facility sites and monitors their currency

Completes weekly data entry and compilation of report for student clinical hours

Schedules/proctors exams as required

Creates and edits campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed

Creates student orientation packets

Maintains records of Assessment Technologies Institute (ATI) test results for all cohorts

Completes and distributes electronic end-of-semester student evaluations

Facilitates special event planning, arranges for catering services, and makes travel arrangements. Organizes conferences, workshops, meetings, commencements; maintains liaison relationships with other administrators and external organizations of the campus administrators

Prepares and processes onboarding documentation (offer letter, change of status) for new full-time and adjunct faculty for General Education and Core Nursing

Prepares biweekly time sheets for adjunct faculty sent to Human Resources

Monitors all health and safety items to ensure completion and maintenance. Serves as department facilities representative (i.e., badging, office space set-up, IT, scrubs)

All other duties as assigned

Qualification

Administrative support experienceOrganizational skillsInterpersonal skillsWriting skillsAttention to detailProblem-solving skillsProfessionalismMulti-taskingDiscretion