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RISE Research Institutes of Sweden · 1 week ago

Administrative Assistant

Endicott, NY

Full-time

Onsite

New Grad, Entry Level

$17.50/hr - $18.50/hr

Rise is an organization dedicated to serving domestic violence victims, and they are seeking an Administrative Assistant to support their operations. The role involves clerical work, maintaining reports, managing communications, and assisting in the organization of donations and office supplies.

Information Technology

H1B Sponsor Likely

Responsibilities

Operates personal computer, multi-line telephone system, copier, calculator, and fax machine. Using staff provided information and Microsoft Word or Excel, writes correspondence, assists with recordkeeping and data collection for reports for funders

Maintains paper filing system for clients, employees, interns, volunteers, and job applicants as well as a database of job applicants. Collects volunteer and intern hours and compiles data

Answers telephone, screens and routes calls to their appropriate destinations, takes messages and retrieves voicemail messages. Provides basic information to callers regarding legal proceedings, law enforcement procedures and agencies. Refers callers to appropriate outside agency or conveys messages to internal staff. Greets visitors and answers the door at the admin building. Responds to the web chat hotline

Assists in the preparation of files for clients. Updates general files, client lists, potential clients and shelter data updates

Assists in the preparation of reports and documents as requested by the Executive Director. This may include work related to the Board of Directors, funders and personnel and personnel-related meetings

Communicates with donors through telephone and email. Collects, sorts, stores and logs all donations. Maintains a database of donors. Manages holiday food and gift donations for clients. Generates thank you letters to donors

Monitors office supplies such as copy paper, pens, and stationary. Assures that supplies such as brochures, flyers, and pamphlets are on-hand as needed. Prepares or reorders new supplies when low. Performs light housekeeping of entrance way, waiting room, conference room and maintains general office appearance

Qualification

Data entryMicrosoft WordMicrosoft ExcelCustomer serviceOrganizational skillsProofreadingComputer literacy

Required

Operates personal computer, multi-line telephone system, copier, calculator, and fax machine

Using staff provided information and Microsoft Word or Excel, writes correspondence, assists with recordkeeping and data collection for reports for funders

Maintains paper filing system for clients, employees, interns, volunteers, and job applicants as well as a database of job applicants

Collects volunteer and intern hours and compiles data

Answers telephone, screens and routes calls to their appropriate destinations, takes messages and retrieves voicemail messages

Provides basic information to callers regarding legal proceedings, law enforcement procedures and agencies

Refers callers to appropriate outside agency or conveys messages to internal staff

Greets visitors and answers the door at the admin building

Responds to the web chat hotline

Assists in the preparation of files for clients

Updates general files, client lists, potential clients and shelter data updates

Assists in the preparation of reports and documents as requested by the Executive Director

Communicates with donors through telephone and email

Collects, sorts, stores and logs all donations

Maintains a database of donors

Manages holiday food and gift donations for clients

Generates thank you letters to donors

Monitors office supplies such as copy paper, pens, and stationary

Assures that supplies such as brochures, flyers, and pamphlets are on-hand as needed

Prepares or reorders new supplies when low

Performs light housekeeping of entrance way, waiting room, conference room and maintains general office appearance

Proficiency in proofreading to ensure all documents are error-free and professionally presented

Strong data entry skills with a focus on accuracy

Experience in customer service roles, demonstrating the ability to engage positively with clients

Excellent computer literacy, including proficiency in Microsoft word, excel and outlook

Strong organizational skills with the ability to manage time effectively and prioritize tasks

Benefits

401(k)

401(k) matching

Dental insurance

Employee assistance program

Flexible schedule

Health insurance

Health savings account

Paid time off

Vision insurance

Company

RISE Research Institutes of Sweden

As the challenges facing us as a society become increasingly complex, innovation alone is not enough; you need a strong innovation partner who can provide comprehensive support and a broad range of perspectives.

Founded in 1997

Borås, Vastra Gotaland, SWE

1001-5000 employees

http://www.ri.se/

H1B Sponsorship

RISE Research Institutes of Sweden has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (2)