Northbound Executive Search · 4 days ago
Junior Administrative Assistant
NYC Metro Area
Full-time
Hybrid
Entry Level
$70K/yr - $85K/yr
2+ years expNorthbound Executive Search is representing a market-leading investment firm that is hiring an Administrative Assistant to join their Administration Department. This role is critical to maintaining productivity and operational excellence through various administrative tasks such as expense management and travel coordination.
RecruitingStaffing Agency
Responsibilities
Support junior to mid-level staff through a centralized ticketing platform, responding to requests and questions with urgency and accuracy
Reconcile and process expenses, including invoice management and tracking via Workday
Coordinate domestic and international travel arrangements, including transportation and hotel bookings
Provide calendar management support as needed
Prepare, print, bind, and distribute firmwide publications and meeting materials
Provide program management and data support on an as-needed basis
Liaise with Marketing on business card coordination
Create and distribute e-signatures for new hires, promotions, and internal transfers
Provide backup coverage for Executive Assistants, Administrative Assistants, and executive offices as required
Support ad-hoc projects across the firm as needed
Qualification
Required
Bachelor's degree required
Strong organizational, time-management, and problem-solving skills
Ability to manage competing priorities and adapt quickly in a fast-paced environment
High level of accuracy, attention to detail, and follow-through
Collaborative, team-oriented mindset with a “no task is too small” attitude
Strong verbal and written communication skills with a professional presence
Ability to maintain confidentiality and exercise discretion
Proficiency with Microsoft Outlook, Excel, PowerPoint
Preferred
2–4 years of professional experience in a corporate office environment preferred
Experience with Concur, CRM tools, SharePoint, and Workday is a plus
Flexibility to support business needs outside standard hours when required
Enthusiastic about working in-office and contributing to a Gold Standard hybrid culture
Benefits
Comprehensive benefits package, including medical coverage
401(k) eligibility
Paid time off
Company
Northbound Executive Search
Northbound Executive Search provides Permanent & Temporary recruitment services to companies looking to hire high-performing professionals.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
unknown2022-01-25Acquired
Leadership Team
Dean Patane
Partner
Greg Feder
Founder, Managing Partner
Company data provided by crunchbase