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Stillwater Sciences · 13 hours ago

Office Administrator

Sacramento, CA

Full-time

Onsite

New Grad, Entry Level

$25/hr - $31/hr

Stillwater Sciences is an employee-owned environmental consulting firm specializing in scientifically based solutions for resource management. They are seeking an Office Administrator to coordinate day-to-day operations, provide logistical support, and ensure smooth office functioning while collaborating with staff and managing office morale events.

ConsultingInformation Technology

Hiring Manager

Annie Gwilliams

Responsibilities

Front desk coordination, including: greeting staff and visitors; answering and directing inquiries, email, and phone calls; mail/package distribution; and business-related errands (e.g. shipping packages)

Provide logistical support for field staff, including rental cars, lodging arrangements, booking flights, equipment rentals, etc

Administrative support (e.g., data entry, filing, scheduling), including use of Microsoft Word, Excel, PowerPoint, Teams, and Adobe Acrobat (PDF)

Invoicing and billing for company expenses (hotels/travel), credit card reconciliation

Maintenance of common areas (kitchen, conference room, storage room)

Purchasing and keeping inventory of office supplies and equipment, including stocking coffee/tea/etc

Arranging shipping (FedEx and UPS)

Work collaboratively with staff, including Office Administrators from other offices. Provide back-up support and assist offices without on-site Office Administrators

Manage office morale budget; plan, coordinate, and setup/breakdown company functions and office morale events

Maintain shared calendars in Microsoft Outlook

Execution of safety procedures and protocols in case of emergencies for colleagues in the field

Qualification

Advanced Microsoft OfficeAdobe AcrobatEnvironmental organization experienceInterpersonal communicationTime managementProblem-solving attitudeAttention to detailOrganizational skillsCollaborationInitiative

Required

High school diploma or equivalent work experience (Bachelors degree preferred)

Exposure to or experience in an environmental organization/consulting firm is a plus

Advanced Microsoft Office (Word, Excel, PowerPoint, and Outlook) skills

Experience with Adobe Acrobat

A clean driving record and active driver's license or ability to get a driver's license, ability to use personal vehicle for business errands (mileage reimbursed)

Able to remain in a stationary position more than 50% of the time

Ability to work in-person in the office, 5 days/week

Able to move equipment weighing up to 25 pounds