Buckner International · 15 hours ago
Contracts Administrator
Dallas, Texas, United States
Contract
Hybrid
Entry, Mid Level
2+ years expBuckner International is seeking a Contracts Administrator to join their Program Development and Design team. The role involves coordinating contract monitoring, renewals, and compliance, while also providing support for audits and legal document management.
CommunitiesElder CareHealth CareNon ProfitRetirement
Responsibilities
Work with Director of Contracts, Accountability, and Risk Management and the General Counsel to administer, maintain and review contract documents and other legal instruments, including managing the legal review process for BCFS program contracts
Prepare, edit, secure proper execution, and maintain and manage a database of all program contracts to ensure documents are reviewed and completed in accordance with contract requirements
Prepare, monitor, gather data, and coordinate contract-related audits and program monitoring, including Buckner's response to audits and implementation within the BCFS operations system of any action(s) needed to ensure BCFS is utilizing best practices and in compliance with contract and other requirements
Provide contract support to designated Buckner personnel in conjunction with the legal department, up to and including contract drafting, preparation, and modification
Support procurement and requests for proposal efforts, including, but not limited to, assessing resources to ensure requested services may be effectively provided and funded, attending pre-bid conferences, gathering required data, preparing statistical analysis, reviewing proposed budgets and narratives, preparing and submitting documentation, and co-negotiating up to and including contract award and contract execution
Monitor current policies and work with Management Team make changes as needed to ensure compliance with contracts, licensing and monitoring standards
Participate in analyzing contractual needs of BCFS operations; assist in developing and implementing processes and procedures for contractual compliance; demonstrate operational competence
Work in conjunction with the Director of Contracts, Accountability, and Risk Management to advise senior management of risks and opportunities for new program contracts and assist in identifying improvement options for current program contracts
Develop, implement, and maintain filing and record retention systems as directed
Receive and assist staff in response to subpoenas received. Review and redact subpoena records prior to submission or staff testimony
Collaborate with the legal department in receiving and providing responses to requests for client records from legal entities, including, but not limited to, Texas Rehabilitative Services, local/state/federal correctional facilities, employers, social security administration, school districts, etc.; redact records prior to submission as required
Liaison to community; speak in public on behalf of Buckner
Coordinate communications with internal and external entities as required
Interact with outside consultants, agencies, and organizations to develop relationships to enhance the delivery of services to clients and families
Qualification
Required
Knowledge and experience must meet Texas Minimum Standards for Child Placing Agencies
Bachelor's Degree from an accredited college or university in social work or other human services field required
Requires a minimum of 2 years prior related experience
Requires in-depth understanding of a comprehensive field of knowledge as evidenced by the attainment of a bachelor's degree in business administration or a related field of study
Requires proficient understanding of contract design, statistical analysis, and policies and procedures development
Requires proficient ability to define problems, collect data, establish facts, and draw conclusions dealing with abstract variables
Requires proficient working knowledge of budgetary management and strategic planning
Requires proficient ability to speak, read, and write English
Requires a strong sense of diplomacy and demonstrated success in developing strong collaborative relationships with organizational peers and outside colleagues
Requires ability to relate positively, influentially, and sensitively to a broad spectrum of persons in a variety of multi-tiered relationships and settings
Requires the ability to relate cross-culturally in various cultural contexts
Requires recognized ability to meet multiple deadlines by maintaining a high level of organization
Requires demonstrated strong analytical skills including an ability to synthesize large amounts of information and to focus quickly on the essence of an issue; strong commitment to producing measurable results
Requires ability to function in a fast-paced, high volume, multi-faced, results-oriented work environment and to analyze issues, identify priorities, manage projects and make decisions expeditiously
Requires experience managing multiple projects and implementing strategic program goals
Requires ability to provide strategic and logistical planning and facilitate meetings and presentations as required
Requires proficient diagnostic and problem-solving skills
Requires proficient ability to exhibit detail-oriented skills necessary to understand and manage a wide range of information
Requires proficient working knowledge and ability to accurately and timely operate office machinery, including, but not limited to, multi-line telephones, copy machine, scanner, fax machine, postage meter, typewriter and calculator
Requires ability to establish and maintain effective working relationships with staff, trustees, vendors, residents, families, agency representatives, etc
Requires ability to effectively work under pressure and remain flexible as priorities change; ability to effectively communicate orally and in writing and speak in front of groups
Requires ability to work under minimal supervision, exercise sound judgment and confidentiality
Requires ability to travel to various geographic locations, both domestic and international, and some overnight stays
Requires ability to obtain and maintain the necessary documentation to travel internationally
Requires jobholder to work before and after normal business hours, some nights and weekends, as needed to meet client and business needs including promptly responding to phone calls, text messages and emails
Requires ability to drive assigned vehicle(s) or personal vehicle, with an appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner's insurance policy
Requires the ability to rent vehicles both domestically and internationally using required documentation
Must be age 21 or older to drive on behalf of Buckner
Requires the ability to maintain confidentiality
Requires commitment to Christian principles and teachings, so as to carry out tasks aligned with Buckner's mission
Preferred
Bachelor's degree in business administration or a related field preferred
Company
Buckner International
Since 1879 Buckner International has been transforming lives through hands-on ministry, serving the most vulnerable from the beginning to the ending of life.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Albert Reyes
President and CEO
Jeff Gentry, CPA, CMA, CHFP
Senior Vice President and Chief Financial Officer
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