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Novant Health · 3 days ago

Executive Assistant II

Greensboro, NC

Full-time

Onsite

Mid Level

4+ years exp

Novant Health is a healthcare organization that values compassion and teamwork. They are seeking an Executive Assistant II to provide administrative and clerical support to the department, ensuring smooth operations and effective communication within the team.

FitnessHealth CareHospitalMedical

Responsibilities

Greet and assist visitors to the department

Answer all incoming telephone calls routing each caller to the appropriate place and providing accurate information in a courteous manner

Type all correspondence for leader: memos, letters, minutes, agendas, etc

Maintain calendars for executives

Arrange Meetings and/or events as well as conferences, conference calls and video conferences

Contact participants, check for availability

Set date, time, place and reserve venue

Arrange set-up/catering/entertainment when necessary

Arrange for audio visual needs

Plan and coordinate travel arrangements

Attend assigned meetings, record minutes and maintain meeting attendance records

Submit requests for disbursement to Accounts Payable

File Expense Reports

Collect invoices for department services, if applicable

Develop, monitor and reconcile the budget

Prepares agendas, presentations and minutes for Board of Directors meetings and provides follow-up

Maintains all Board-related documents and records

Maintain an organized filing system to easily access information as needed

Order supplies and maintain inventory for department

Complete requisition and send to Purchasing Department or vendor

Receive and distribute supplies

Collect and organize material to be presented in final form

Assist with electronic presentations to include charts, tables, graphs, PowerPoint and other reports

Qualification

Microsoft WordMicrosoft OutlookMicrosoft PowerPointMicrosoft ExcelHealthcare administrative supportCommunicationOrganizational skillsTeamwork

Required

High School Diploma or GED, required

Four years of administrative support experience, required

Ability to effectively communicate with physicians and hospital staff

Ability to use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases

Ability to successfully complete generic and department-specific skills validation and competency testing