Pennsylvania Horticultural Society (PHS) · 13 hours ago
Executive Assistant, Development
Philadelphia, PA, US
Full-time
Onsite
Mid Level
$62K/yr - $67K/yr
3+ years expThe Pennsylvania Horticultural Society (PHS) is seeking an Executive Assistant, Development to provide high-level administrative, operational, and project management support to the Chief Development Officer (CDO). This role is essential for ensuring that Development leadership remains focused on donor strategy and campaign execution.
Non-profit Organization Management
Responsibilities
Manage the CDO’s complex calendar, meetings, priorities, and workflow
Coordinate donor outreach, including scheduling, briefing preparation, follow-up, and task tracking
Serve as the primary administrative partner to the CDO for internal and external stakeholder communication
Prepare expense reports, meeting notes, and follow-up documentation
Track and coordinate projects and cross-departmental initiatives
Maintain Development leadership’s internal dashboards, timelines, action plans, and deliverables
Ensure accountability by tracking deadlines and prompting follow-up with internal teams
Support preparation of materials for board committees, strategic meetings, and donor engagements
Coordinate Development all-staff meetings and internal workflows
Assist with departmental reporting, compliance reminders, and record-keeping in collaboration with Development Services
Represent Development professionally at PHS events, including the Philadelphia Flower Show (with expanded capacity during Show season)
Perform additional administrative or project tasks as assigned
Qualification
Required
Bachelor's degree in a related field
3–5 years of experience supporting senior leadership, preferably in fundraising, nonprofit, or mission-driven settings
Driver's License
Exceptional organizational, planning, and project management skills
Strong writing, communication, and relationship-management abilities
Ability to manage confidential information with discretion
Proficiency with CRM systems (Raiser's Edge preferred) and project management tools (Monday.com preferred)
Company
Pennsylvania Horticultural Society (PHS)
PHS uses horticulture to advance the health and well-being of the Greater Philadelphia Region.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Dave Chrystal
Chief Development Officer
Rob Feinberg
Chief Marketing Officer
Company data provided by crunchbase