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City of Dallas · 6 days ago

Manager - Parks, Park and Recreation (Non-Civil Service)

Dallas, TX

Full-time

Onsite

Mid, Senior Level

$81K/yr - $101K/yr

5+ years exp

The City of Dallas is committed to service and innovation, and they are seeking a Parks Manager to oversee the operation, care, and management of parks and related facilities. This role includes managing budgets, ensuring compliance with policies, and providing quality customer service while developing strategic plans for maintenance and operations.

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Responsibilities

Complete all daily assigned schedules and reports

Ensure all funded services are scheduled according to season and need

Ensure all Divisional standards and operating policies are in writing and adhered to

Ensure all public and official correspondence is accurate, professional and timely

Oversee budgets for two (2) Maintenance Districts

Formulate maintenance and base bids to be submitted to the Budget Office

Develop and oversee estimates/bids for Operation and Maintenance that are submitted through a Memorandum of Understanding

Evaluate and approve Overtime Requests submitted by Districts

Develop/Formulate environmental stewardship and strategic land management plans in accordance with industry best practices

Ensure accounting control measures are in place for all Service Area assets and are strictly adhered to

Ensure park quality control inspections are conducted according to Divisional standard frequency

Evaluate data submitted by Districts in reporting databases to ensure performance measures are met as required in the Budget Workbook

Comply with all Environmental Management System policies, procedures, and obtain required Environmental Management Systems annual training

Report all problems and safety issues to Assistant Director

Report all accidents, incidents, and injuries to Assistant Director immediately

Manage City of Dallas: Personnel Rules, Safety Rules, Administrative Directives, and Division General Rules through briefings, updates, coaching, rewards and progressive disciplinary actions

Minimize all accidents, incidents, and injuries

Manage and provide quality internal and external customer service

Manage administrative duties such as Performance Appraisals, disciplinary actions, internal performance tracking, purchasing procedures, and contract compliance

Manage and oversee Human Resource and personnel related matters that include hiring, disciplinary actions, investigation, payroll, and performance management

Manage staff training and development

Ensure staff complies with daily vehicle and equipment inspections to ensure proper and safe operation practices are being followed

Identify and manage the opportunities for improving efficiency, service delivery methods, and procedures

Manage the Work order program ensuring all scheduling is accurate and all work is accounted for

Manage asset depreciation in accordance with budgeting strategies

Assist in creating Maintenance, Operating, and Development agreements with other Departments, Divisions, and external partners

Review budgets for two (2) Maintenance Districts/Citywide Operations

Oversee Contract Compliance, Procurement processes, and Internal Controls

Formulate maintenance and base bids to be submitted to the Budget Office

Develop and oversee estimates/bids for Operation and Maintenance that are submitted through a Memorandum of Understanding

Evaluate and approve Overtime Requests submitted by Districts

Oversee Fleet Management Inventory and Budget funding

Development of new trends for software and IT support programs to include Divisional training

Ensure staff complies with daily vehicle and equipment inspections to ensure proper and safe operation practices are being followed

Identify and manage the opportunities for improving efficiency, service delivery methods, and procedures

Manage Work order program ensuring all scheduling is accurate and all work is accounted for

Manage asset depreciation in accordance with budgeting strategies

Assist in creating Maintenance, Operating, and Development agreements with other Departments, Divisions, and external partners

Perform and track annual audits for Division

Manages the overall operation of the Athletics, Events, and Reservations Office, the Kiest Softball Complex, Southern Skates, and other event and permit/contract areas

Manages planning and coordination for events, festivals, reservations, sports seasons, parades, art displays, filming permits, and other meetings and conferences; provides guidance and direction for events, productions, educational conferences, training meetings, airport operations, parks usage, sports tournaments, and any other special events held throughout the City's departments and facilities

Manages the permitting process for special events, and all city-wide reservations; provides high level clarity on policies, procedures, and regulations for special events, filming projects, public art displays, and other City projects, festivals, and meetings

Manages, monitors, and oversees permits for the Temporary Food and Drink and Outdoor fee-based programs throughout all city parks

Ensure all Divisional standards and operating policies are in writing and adhered to

Oversee budgets, daily cash deposits, refunds, deposits, delivery and purchase orders, administrative actions, invoices, receivers, and requisitions for three service areas

Oversees reservation and permitting process with event organizers associated with partners and friends’ groups through Memorandum of Understanding, Beautification agreements, or other partnership agreements

Develops revenue and statistical reports identifying venue usage that includes number of reservations, reservation types, revenue, attendance, etc

Ensures accounting control measures are in place for all three budget areas and are strictly adhered to, conducts internal audits and reviews on all three service areas that includes processes, procedures, office guidelines, and staff activity

Ensures reservations facilities are in satisfactory condition prior to events and that the facility is returned in satisfactory condition

Creates, implements, and updates policies and procedures, terms and conditions, cash handling procedures, and written working instructions

Manages all official matters for the Board including attendance and participation in all bi-monthly and monthly Park Board committee meetings, maintaining accurate records of proceedings and actions taken

Manage meeting logistics, including room setup, posting of meetings, agenda preparation, distribution of materials, and Board attendance reporting this information to the city secretary

Knowledge of governance processes: Understanding of board governance principles and procedures, including Roberts Rules of Order, Texas Open Meetings act, chapter 8 of the City Charter

Develop and distribute meeting minutes, ensuring timely documentation of decisions and discussions

Oversee, direct, and manage the records management program for the Park and Recreation Department; ensures the effective provision of guidance for the identification, maintenance, retention, security, storage, disposition, and preservation of Park and Recreation Board records

Manage the Park Department’s City Council Agenda Coordinator ensuring compliance with state law, city code, policies, and procedures

Manage the Open Records requests for the department

Conduct research as needed

Act as a signing officer for contracts, leases, and legal instruments, ensuring proper execution and documentation

Prepares postings and uploads records and maintains the Board’s web page

Be proficient in office software, Legistar agenda preparation system, Agenda link meeting management & voting software, and online meeting tools (Webex)

Perform any and all other work as needed or assigned

Serve as the primary liaison between the Park Board, Park and Recreation Department, and internal/external stakeholders facilitating formal and informal communication, including sending weekly event reminders, notifications of meetings, and Park and Recreation event coordination including identifying VIPs and elected officials

Review and proofread correspondence related to City Council and Park Board agendas, ensuring accuracy and clarity

Manage department-wide awards submissions

Forecasting of Park Board items for City Council Committees

Provide technological support to the Office of Cultural Affairs during board meetings held in the Park Board Room

Respond to telephone inquiries, forward calls appropriately, and convey information in a timely manner, maintaining confidentiality as required

Support Park Board members with travel arrangements, conference needs, and calendar management

Maintain calendars of future meetings, special programming, and council committees, ensuring alignment with Park Board and Executive Team members' schedules

This set of responsibilities is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties, responsibilities, and qualifications may be adjusted or modified based on the needs of the organization and as directed by management

Qualification

Budget managementEvent planningStaff supervisionRegulationsAdministrative policiesLogistics organizationRelationship managementCommunication skillsProblem-solving

Required

Five years of experience in administration, grounds maintenance, landscaping, athletic field maintenance, irrigation, horticulture or and/or forestry

3 plus years of managing/supervising staff, can be concurrent

Bachelor's Degree in Horticulture, Recreation, Leisure Services, Business Administration, Agronomy, Forestry or related field

Knowledge of local, state, and federal laws and regulations relevant to the operational unit or functional program and the principles and practices of public administration and management

Knowledge of planning, managing events, buildings and facilities

Ability to manage unit/program activities

Ability to establish and obtain operating goals and objectives for unit

Ability to devise solutions to administrative problems and to plan, assigns, and/or supervises the work of others

Ability to develop and evaluate administrative policies and procedures

Ability to disseminate information through the preparation concise reports

Ability to supervise a staff

Ability to administer budget

Ability to communicate effectively, at all levels, both orally and in writing

Ability to organize and facilitate multi-faceted logistics for events throughout the City

Ability to establish and maintain an effective working relationship with all levels of management, city officials, vendors, other government agencies, other employees and the general public