TA Realty · 5 days ago
Executive Assistant
Boston, MA
Full-time
Onsite
Mid, Senior Level
$80K/yr - $90K/yr
5+ years expTA Realty is an established real estate investment management firm founded in 1982, focusing on delivering value to investors and communities. The Executive Assistant will support the Director of Operations with high-level administrative tasks, coordinate events, and contribute to internal communications and culture initiatives.
Financial ServicesReal EstateReal Estate Investment
Responsibilities
Provide high-level 1:1 administrative support to the Director of Operations, including:
Calendar and travel coordination
Expense report preparation (Concur)
Meeting agenda creation, note-taking, and action item follow-up
Support other high-level TA Employees as needed, including:
Daily calendar and schedule management
Coordinating travel and logistics with external partners and stakeholders
Preparing leadership meeting materials and ensuring seamless execution
Serving as a discreet point of contact for high-priority firm communications
Maintain discretion when handling sensitive and confidential information
Support operational initiatives, special projects, and cross-functional process improvement efforts
Independently own logistics for internal firm events (e.g. happy hours, lunch & learns, holiday celebrations)
Assist the Director of Operations with large external events ( e.g. annual meeting, golf tournament, summer outing)
Manage event logistics: venue coordination, catering, room setup, RSVPs, signage, swag, and cleanup
Coordinate with vendors and internal departments to ensure seamless execution
Oversee post-event recaps and improvement planning
Draft and send internal announcements on behalf of leadership
Create internal signage, handouts, and materials for meetings and programs
Maintain updated SOPs and process documentation relevant to administrative workflows
Actively contribute to planning employee engagement initiatives alongside HR and Operations
Serve as a backup point of contact for general office requests
Provide ad hoc administrative support across teams when bandwidth allows
Support with reception when needed (guest check-in, visitor experience, incoming calls, etc.)
Assist with onboarding and offboarding logistics for new hires
Qualification
Required
5 years of experience in an administrative, operations, or event coordination role
Proven ability to support multiple stakeholders with professionalism and grace under pressure
Strong calendar management and communication skills
Experience planning corporate events from concept to execution
Excellent written and verbal communication abilities
Tech-savvy and comfortable learning new platforms (e.g. Asana, Luma, Canva, Concur)
Preferred
Prior experience supporting senior executives
Familiarity with Asana, Concur, and Microsoft Office suite
Prior experience working in a fast-paced, multi-hat environment with changing priorities
Company
TA Realty
TA Realty is a real estate investment firm that focuses on domestic real estate investment.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Allison O'Rourke
Partner
Brooks Wales
Partner, Head of Asset Management
Recent News
2025-12-19
2025-10-25
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