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Boston Children's Hospital · 13 hours ago

Administrative Associate II (Fetal Care & Surgery Center)

Boston

Full-time

Hybrid

New Grad, Entry Level

$19.06/hr - $27.64/hr

Boston Children's Hospital is a leading healthcare institution specializing in pediatric care. The Administrative Associate II role involves supporting the Fetal Care and Surgery Center by managing administrative tasks, coordinating schedules, and assisting with various projects to enhance operational efficiency.

Health CareHospitalMedical

Responsibilities

Assisting supervisor with special projects and preparation of complex reports and documents. Collecting and compiling information from diverse sources, performing calculations, creating charts, graphs, and spreadsheets, and performing other related duties as requested

Transcribing and typing correspondence, forms, reports, manuscripts, and other materials involving complex scientific, technical and/or specialized terminology from recorded dictation, shorthand, or rough draft. Preparing documents requiring stylized formats and lettering or graphics using specialized commercial software, such as desktop publishing or graphics packages. Proofreads and edits materials for grammar, punctuation, and spelling

Answering, screening, and routing telephone calls and greeting and directing visitors and staff. Providing routine and/or standardized information within scope of knowledge and authority. Receiving, screening, and drafting responses to correspondence

Scheduling appointments and meetings and maintaining calendars for physician/supervisor(s). Reserving meeting locations, ordering supplies and equipment and preparing meeting agenda and other materials. Preparing travel arrangements as necessary. Assisting in organizing and scheduling conferences, seminars, and other department-sponsored programs or events, by receiving and recording registration forms and fees, ordering supplies and services, and performing other related duties as assigned

Maintaining department files, records and databases. Entering information from source documents into computer databases and spreadsheets, compiling, printing and distributing periodic reports, mailing labels, and other information as needed. Maintaining department/office library reference books, journals and other materials

Monitoring and maintaining office equipment and supply inventory. Reordering standard office supplies according to established guidelines and requests equipment repair services as needed. Receiving and reconciling supply orders and invoicing, identifying and resolving delays, billing errors, or discrepancies. Communicating with hospital support service departments to request needed services

Preparing, routing, and tracking routine administrative forms and documents. Routing materials for required authorizations and monitoring receipt by destination. Communicating with other hospital departments to resolve delays and errors