Apply on Employer Site

Wunderlich-Malec Engineering, Inc. · 2 hours ago

Project Coordinator

Chesterfield, MO

Full-time

Hybrid

Mid, Senior Level

5+ years exp

Wunderlich-Malec Engineering is a 100% employee-owned engineering company with over 40 years of industry history. The Project Coordinator will assist Project Managers in achieving project objectives through project management, project accounting, and project delivery, while also supporting various administrative tasks.

AutomotiveConsulting

Growth Opportunities

Responsibilities

Support project managers with daily, weekly, monthly tasks as needed

Meeting management:

Agendas, minutes, action item logs, communication follow up

Project schedule management

Reporting, status updates

Action items, punch listing

3 week look ahead management

Document management

Creating project documentation structure and maintaining access, version control, proper filing

Submittal management

Transmittals

Monthly client reports

Project review board reports

Financial management

Status updates, forecast support, and cost reporting

Creating Purchase Orders and Processing Invoices

Accounts payable support

Subcontract setup, invoicing, payments

Expense report support

Project setups

Personnel logistics support

Housing issues, travel support, deliveries

Assisting project team with editing documents such as project scopes of work, spreadsheets, budgets, etc

General administration such as paperwork, copying, printing, office supplies, PPE, and using a computer

Follow-up with vendors for project status

Office management

Supplies, snacks, plant maintenance, mail, deliveries, misc. errands

Office housekeeping and maintenance issues liaison with landlord

Timesheet management for BU81 team

New hire on-boarding support

Provide general support to visitors, meetings

Townhall logistics

Ensure filing systems are maintained and current

Assist with setting up and supporting trade shows

Assist Business Development Manager with marketing and sales pursuits

Maintain a safe and secure working environment

Support budgeting and bookkeeping procedures

Qualification

Microsoft Office SuiteFinancial managementProject managementDetail orientedTime managementOrganizational skillsVerbal communicationWritten communication