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EARTH SYSTEMS · 14 hours ago

Marketing/Proposal Coordinator

San Luis Obispo,CA,US

Full-time

Onsite

Mid Level

$30/hr - $35/hr

3+ years exp

Earth Systems is a leading provider of geotechnical and environmental consulting services. The Marketing/Proposal Coordinator will support the business development and marketing team in managing the proposal process, including tracking opportunities and developing responses to client requests.

Information Technology

Work & Life Balance

Responsibilities

Draft proposal portions such as introduction, overview, project approach and cover letter

Develop proposals, SOQs and presentations to deliver materials meeting RFP requirements, quality standards, and overall strategy with support from Marketing and BD team

Support proposal development with project managers from capture to award

Frequent entry to internal proposal log to communicate status and needs of SOQ’s in process

Lead and help draft a checklist proposal process for RFP, RFQ award submittals

Track, follow-up, communicate award outcomes, and enter into CRM (Unanet)

Consistent data entry to CRM for all SOQs, RFPs, RFQs, etc

Manage resumes and proposal reuse materials’ libraries

Interface with sub’s and prime to gather proposal document data

Develop shared directories for Request for Proposal information

Maintain proposal milestones schedule like issue and review dates, kickoff meetings and due dates

Ensure proposals are in compliance with all RFP criteria and requirements

Assist marketing coordinator with production efforts such as desktop publishing formatting, editing, printing, copying, tab/covers, producing binders and electronic media

Partner with the Marketing Coordinator to assemble and polish proposal content into a comprehensive, client-ready package

Create qualifications packages, project descriptions, and award submittals

Responsible for maintaining and updating company CRM, databases of resumes, project summaries, photographs, and employee certifications

Maintain and develop consistent company identity through document templates, letterhead and logo usage

Maintain project database of descriptions and photographs

Frequently enter contact information to mass email platforms

Assists in the development, maintenance, and updating of company marketing materials i.e., brochures, resumes, and more

Assist in the process of developing ideas, composing, and posting company mass email and social media content

Assist in the production of the company newsletter and presentations

Assist in tradeshow, conference, and event coordination

Coordinates with outside vendors when necessary

Assists BD Manager in planning marketing strategies and objectives, participates in new market research, opportunities, design, and preparation of marketing reports

Assists in updating and organizing marketing library of published materials, marketing content, and social media content

Qualification

Proposal writingMarketing experienceMicrosoft Office proficiencyAdobe Creative SuiteSocial media managementGraphic designPhotographyVerbal communicationOrganizational skillsTime management

Required

Associates or bachelor's degree in Business, Marketing, Communications or in a related field

3+ years' experience in marketing, preferably in the AEC industry, with related marketing, proposal writing, and social media management experience

Proficiency in Microsoft Office applications as well as familiarity with InDesign, Word Press, Photoshop, and other software in the Adobe Creative Suite

Exceptional written communication and editing/storytelling skills

Strong verbal communication skills

Excellent organizational skills and attention to detail with a strong commitment to quality

Time management skills are critical. Able to prioritize and adjust schedule as necessary to complete deadlines in a fast-paced environment