The University of Texas Medical Branch · 4 days ago
Intermediate Facilities Information Associate - Portfolio Management
United States-Texas-Galveston
Full-time
Onsite
Entry, Mid Level
2+ years expThe University of Texas Medical Branch is seeking an Intermediate Facilities Information Associate in Portfolio Management. This role involves using information technology for reporting and analysis to support customer requests related to building documentation and maintaining departmental databases.
Responsibilities
Manages the creation of building floor plans for UTMB facilities using CAD. Walks buildings and sites for space inventory tasks and to field verify construction and survey drawings. Communicates and coordinates with construction project delivery teams to support planning and activation tasks
Uses the CAFM system to maintain building, room, and departmental information and generate building and departmental reports. Coordinates updates to the CAFM system in collaboration with the Vendor
Leads in the processing, data verification, and filing of space surveys by others. Communicates with customers to resolve inquiries. Assists with user training sessions
Understands relational databases and can use SQL tools to analyze and report on space data. Compiles space data provides space data to support reports by others, and drafts internal and external reports. Partners with customers to facilitate oral and written communications, including the design and delivery of presentations
Manages the electronic document management system (EDMS) for archiving construction documents. Inspects and catalogs delivered documents. Trains and assists staff in accessing the EDMS, printing electronic facilities drawings, and other documents as needed
Designs and produces organization charts, diagrams, and posters for various groups as required
Learns new computer software, as the position requires
Performs related duties as required
Qualification
Required
Bachelor's degree and two years of experience in a related position. An equivalent combination of education and experience may be considered
Uses information technology to provide reporting and analysis in support of internal and external customer requests for information and service relating to all aspects of building/campus documentation
Assists in the maintenance of departmental databases that provide information regarding building drawings, surveys, manuals, occupants, and facilities inventory
Manages the creation of building floor plans for UTMB facilities using CAD
Walks buildings and sites for space inventory tasks and to field verify construction and survey drawings
Communicates and coordinates with construction project delivery teams to support planning and activation tasks
Uses the CAFM system to maintain building, room, and departmental information and generate building and departmental reports
Coordinates updates to the CAFM system in collaboration with the Vendor
Leads in the processing, data verification, and filing of space surveys by others
Communicates with customers to resolve inquiries
Assists with user training sessions
Understands relational databases and can use SQL tools to analyze and report on space data
Compiles space data provides space data to support reports by others, and drafts internal and external reports
Partners with customers to facilitate oral and written communications, including the design and delivery of presentations
Manages the electronic document management system (EDMS) for archiving construction documents
Inspects and catalogs delivered documents
Trains and assists staff in accessing the EDMS, printing electronic facilities drawings, and other documents as needed
Designs and produces organization charts, diagrams, and posters for various groups as required
Learns new computer software, as the position requires
Performs related duties as required
Basic to intermediate AutoCAD 2D drafting and ability to read construction documents
Working knowledge of relational databases
Strong communication skills, organizational skills, and attention to detail
Preferred
Experience with Archibus or other CAFM systems preferred
Experience with MS Access / SQL / Oracle databases preferred
Experience with Electronic Document Management Systems (EDMS) preferred
Company
The University of Texas Medical Branch
The University of Texas Medical Branch is a component of the University of Texas System located in Galveston, Texas
10001+ employees
H1B Sponsorship
The University of Texas Medical Branch has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (66)
2023 (52)
2022 (57)
2021 (49)
2020 (50)
Funding
Current Stage
Late StageTotal Funding
$35MKey Investors
National Institute of Allergy and Infectious Diseases
2024-09-13Grant
2019-04-09Grant· $35M
Leadership Team
Donna Sollenberger
EVP and CEO, Health System
Recent News
2025-10-30
Quetzal Therapeutics
2025-09-17
EIN Presswire
2025-08-25
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