Northbound Executive Search · 1 week ago
Executive Assistant to Senior Leadership (Startup Private Equity Firm)
New York, NY
Full-time
Onsite
Mid, Senior Level
$120K/yr - $160K/yr
5+ years expNorthbound Executive Search is an innovative private equity firm seeking a proactive Executive Assistant to provide high-level administrative and operational support to the senior leadership team. This role involves managing office operations and supporting senior executives with various administrative tasks in a fast-paced environment.
RecruitingStaffing Agency
Responsibilities
Provide dedicated administrative support to senior partners and executives, including complex calendar management, travel coordination, and meeting logistics
Prepare and edit correspondence, presentations, and meeting materials with a high level of accuracy and polish
Manage priorities, track follow-ups, and ensure timely execution on key deliverables
Coordinate investor and portfolio company meetings, conferences, and events, both domestic and international
Handle confidential information with sound judgment and discretion
Oversee daily office operations, including facilities, vendors, and supplies to ensure a professional and efficient work environment
Serve as primary point of contact for the firm’s external vendors and building management
Support onboarding and offboarding processes for employees and contractors
Manage expense reports, invoice processing, and budget tracking related to office operations
Coordinate internal events, team meetings, and firmwide communications
Identify and implement process improvements to enhance efficiency and organization across the office
Qualification
Required
Minimum 5 years of experience in an Executive Assistant role within private equity, investment management, or financial services
Exceptional organizational and multitasking skills; able to anticipate needs and manage shifting priorities
Strong written and verbal communication abilities, with a professional and polished presence
High level of integrity, discretion, and confidentiality in handling sensitive matters
Proficient in Microsoft Office Suite; experience with expense and travel management systems preferred
Hands-on, proactive, and resourceful with a 'no task too small' mentality
Ability to work both independently and collaboratively in a small, fast-paced office environment
Preferred
Experience with expense and travel management systems
Benefits
Annual discretionary bonus
Comprehensive medical, dental, and vision insurance
401(k) with employer contribution
Generous paid time off and firm holidays
Opportunity to take ownership of office operations and contribute to a high-caliber, collaborative team
Company
Northbound Executive Search
Northbound Executive Search provides Permanent & Temporary recruitment services to companies looking to hire high-performing professionals.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
unknown2022-01-25Acquired
Leadership Team
Dean Patane
Partner
Greg Feder
Founder, Managing Partner
Company data provided by crunchbase