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Princeton University · 5 days ago

Senior Manager of Finance and Administration

Princeton, NJ

Full-time

Onsite

Senior Level

$133K/yr - $150K/yr

7+ years exp

Princeton University is seeking a Senior Manager of Finance and Administration for their Civil and Environmental Engineering department. The role involves supporting the chair and faculty in executing policy and strategic direction, managing budgets, overseeing academic administration, and ensuring compliance with university policies.

AlumniEducationHigher EducationUniversities

Growth Opportunities

Responsibilities

The manager develops the administrative budget for the academic department in collaboration with the chair

The manager is responsible for careful and appropriate management of the administrative allowance and a wide variety of endowed and restricted funds, as well as pre-award and post-award administration of grants and sponsored research projects (~ $10+M)

The department manager monitors spending and provides regular and timely analysis and projections of the available funds to the chair

The manager establishes and communicates internal controls for relevant staff members in order to safeguard University assets, maintain accurate and reliable accounting information, promote operational efficiency, and ensure adherence to prescribed policies and procedures

The department manager supervises the hiring, performance reviews, merit increase process, performance improvement, reclassifications, staff training and development, award nominations and terminations of the administrative staff and technical staff

Human Resources staff members in the department have a formal reporting relationship to the manager, although they may have an informal or secondary reporting relationship to a faculty member or other staff member

The manager supervises the administration of the teaching component of departmental activities, ensuring that the academic department meets all deadlines for the offices of the Dean of the Faculty, Registrar, Dean of the College, and the Graduate School

The manager is responsible for the teaching budget and Assistants in Instruction (AI) budgets with close communications with the Dean of Faculty Office; provides support for faculty recruitment, hiring, tenure and promotion, summer salary, and academic leaves of faculty; appointments of postdoctoral researchers and appointments of visiting fellows, visiting research collaborators, and visiting students

The manager works closely with the graduate and undergraduate coordinator, director of graduate studies and the director of undergraduate program in ensuring all academic policies and reporting are in compliance

The manager is responsible for understanding and communicating all university policies to CEE faculty, staff, and students

The manager takes the lead on implementation of policies and regulatory compliance within the department, provides internal training workshops to administrative staff to ensure their policy understanding and compliance

The department manager is responsible for managing the allocation of departmental office and lab space

S/He has responsibility for overseeing departmental renovation projects in cooperation with the Office of Design and Construction

Qualification

Budget managementGrants managementSupervisory experienceLeadership skillsCommunication skillsOrganizational skillsCustomer service skillsCoachingDevelopmentFacility managementUniversity administrationMS Office proficiencyGoogle Products proficiencyProblem-solving skillsInterpersonal skills

Required

Bachelor's degree

7+ years in a management position that includes supervisory experience

Demonstrated leadership, problem-solving and decision-making skills

Ability to effectively manage the resources of the department: experience in budget management, oversight of financial operations, and grants management

Experience in the supervision, coaching and development of staff

Excellent oral and written communication skills; excellent interpersonal and customer service skills

Sensitive to the needs and concerns of faculty, staff, and students and other members of the University in a manner that is professional, objective and easily understood

Superior organizational skills and ability to manage multiple priorities

Ability to anticipate and initiate appropriate action in support of the Chair and department faculty

Proficiency in computer applications, including MS Office software (especially Excel) and Google Products