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Mark Thomas · 15 hours ago

Project Coordinator

Irvine, CA

Full-time

Hybrid

Entry, Mid Level

$30/hr - $47/hr

2+ years exp

Mark Thomas is hiring a Project Coordinator for our Operations Team. The Project Coordinator supports the Project Managers and Division Managers of the Company's various project resource groups by providing data and information for proposals, project submittals, and deliverables, and is heavily involved in resource management.

ArchitectureCivil EngineeringLandscaping

Growth Opportunities

Responsibilities

Assists Works cooperatively with Project Managers through the entire lifecycle of the projects, from the proposal stage to project completion

Provides project assistance to Division Managers, Project Managers, and Billing Managers

Researches, gathers and organizes necessary information and data for proposals and reports on a timely basis

Provides quality control and accuracy review of proposals and contracts

Informs Project Managers of the necessary information required to complete submittals

Assists proposal teams as deemed necessary

Provides administrative support as appropriate in support of project delivery

Processes contracts and amendments for project set-up

Prepares sub-consultant agreements

Assists Project Managers with drafting scopes of work, contract amendments, and providing contract negotiation support

Edits, updates, and/or corrects documents as directed by the Project Manager

Assists with special projects (training, functions, etc.) as needed

Assists with project proposals (cost proposals, Caltrans forms, etc.)

Tracks project schedules, submittals, and reviews

Meets and maintains assigned utilization goal

Orders, requests, and reviews of insurance certificates

Qualification

Project coordinationMicrosoft OfficeDeltek financial softwareAdministrative experienceProfessional relationship buildingOral communicationWritten communicationAttention to detailTeam collaboration

Required

HS diploma required, a 2- or 4-year degree in business or related field a plus

2-5+ years of administrative experience

Proficient with Microsoft Office Programs (Word, Excel, Outlook, PowerPoint) required

Ability to prioritize tasks in a timely manner

Competent in oral and written communications

Attention to detail

Ability to work & collaborate in a team environment

Ability to develop and maintain professional relationships with a variety of unique and diverse people and personalities

Preferred

2-3 years of project coordination experience preferred

Work experience in an engineering, surveying, or professional services organization preferred

Knowledge of Deltek financial software preferred

Benefits

Competitive salary and incentives to include employee referral bonuses, certification and licensing incentives (PLA, PLS, PE, LSIT, EIT), and eligibility for year-end performance incentives

401k and ESOP retirement benefits to include profit sharing and a 401k match

Paid time off benefits to include PTO, public holidays + additional holidays, bereavement leave, jury/civic time, licensing & certification exam time

Employer-paid vision insurance, basic life insurance, short-term & long-term disability, long-term care insurance, inclusive family planning & fertility resources, Employee Assistance Program (EAP), travel insurance, and in-house wellness education & challenges

Voluntary medical and dental insurance, life insurance, and pet insurance

FSA programs for medical, dependent care, commuter & parking

Reimbursements for certification and licensing exams and study classes and materials

Tuition reimbursement, paid annual dues for industry professional/societal organizations, memberships, and events

Budgeted time for training and career development

Flexible schedules and hybrid and primarily remote work environments