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Sotheby's · 1 day ago

Gallery & Exhibition Planning Manager, New York

New York, United States

Full-time

Onsite

Mid, Senior Level

$85K/yr - $110K/yr

5+ years exp

Sotheby's is the world’s premier destination for art and luxury, committed to inclusivity and sustainability in the art industry. The Gallery & Exhibition Planning Manager will oversee the New York sales calendar, manage space scheduling, and ensure effective communication among stakeholders to optimize exhibition and auction programming.

ArtCollectiblesEventsRetail

H1B Sponsor Likely

Responsibilities

Lead development of the NY sale and exhibition calendar in partnership with Specialist departments, Sales Directors, General Managers, Bids, Private Sales, and regional colleagues

Manage turnaround timelines and ensure schedule cohesion across Breuer galleries and NY activities

Communicate sale dates to global colleagues and competitors where appropriate

Lead the annual planning process for worldwide gallery scheduling, ensuring alignment across regions

Notify global counterparts of changes promptly and maintain strong channels of communication to avoid conflicts

Serve as a liaison with scheduling counterparts at other major houses to monitor and mitigate sale calendar clashes

Serve as the primary point of contact for all Breuer space allocation—including exhibitions, private sales, events, viewings, and construction impacts

Assess space requests, identify conflicts or downstream impacts, and recommend appropriate allocations or adjustments

Provide visibility to all teams on building constraints, closures, or schedule adjustments

Maintain a real-time understanding of building activity, upcoming sales, major art fairs, and global events that impact scheduling

Share updates and planning documents with key internal stakeholders to ensure alignment

Partner with Facilities and Exhibitions teams to improve the space’s flow, functionality, and visitor experience

Partner with Events, Facilities, Exhibition Design, and Logistics to communicate how programming decisions impact timelines, labor planning, and readiness

Escalate scheduling conflicts early and propose solutions that meet business needs

Partner with Planning team on schedule optimization at auction house

Work in close partnership with the Gallery & Exhibition Operations Manager to ensure adequate turnaround time for deinstall, installation, and resets between exhibitions

Collaborate with the Property Logistics Manager to plan the transfer schedule for property moving in and out of the building and ensure that logistical constraints are incorporated into the programming calendar

Map projected costs associated with compressed turnovers, obtain necessary budget approvals, and communicate financial impacts to leadership

Manage Logistics Support Manager

Qualification

Gallery operations experienceExhibition planningProject managementCross-functional partnershipFinancial awarenessPeople managementEffective communicationProblem-solvingDetail-oriented

Required

5-7 years of relevant experience in gallery operations, exhibition planning, auction house operations, museum operations, or a comparable environment

Strong project management and planning skills

Demonstrated ability to own and maintain schedules, anticipate constraints, and manage tight turnarounds across multiple stakeholders

Proven cross-functional partnership experience

Confident communicator and effective problem-solver, able to resolve conflicts professionally and escalate issues appropriately

Financial and resource awareness, including understanding labor and cost impacts associated with compressed schedules

People management experience, including oversight of direct reports and coordination of team workflows

Detail-oriented with high standards, maintaining excellence in visual presentation and client experience

Flexibility to work evenings and weekends as required by business needs

Benefits

Discretionary bonus

Competitive benefits package

Company

Sotheby's

Glassdoor2.8

Established in 1744, Sotheby’s is the world’s premier destination for art and luxury.

Founded in 1744

New York, New York, USA

1001-5000 employees

http://www.sothebys.com

H1B Sponsorship

Sotheby's has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

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Trends of Total Sponsorships

2024 (2)

2023 (3)