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MEI Industrial Solutions · 10 hours ago

Procurement Coordinator

Albany, OR, US

Full-time

Onsite

Entry, Mid Level

MEI Industrial Solutions is seeking a Procurement Coordinator to assist with sourcing and establishing relationships with suppliers and vendors for procurement needs. The role involves managing day-to-day procurement activities, monitoring inventory, generating purchase orders, and collaborating with various teams to ensure alignment across departments.

AutomotiveManufacturingTransportation

Responsibilities

Proactively research and source vendors and suppliers as needed, establishing and nurturing relationships through verbal and written communication

Collaborate with Operations and Accounts Payable to onboard new vendors, ensuring all required documentation—such as W-9s, Certificates of Insurance (COIs), and Subcontractor Agreements—is accurately collected, reviewed, and maintained

Generate requisitions or purchase orders based on identified needs and established procedures; track open orders and ensure accurate data entry and documentation within the ERP system

Provide guidance and training team members on creating purchase orders and requisitions; develop and maintain accessible training materials to support ongoing learning

Assist with incoming requests for IT-related materials; communicate available items and timelines for attaining and shipping new purchases. Verify appropriate approvals are received prior to sourcing activities

Manage inventory as it applies to designated bulk purchases

Assist in the vendor and supplier contract process, including negotiating key items such as pricing, payment methods and terms, volume discounts, freight charges, and delivery logistics

Verify purchase order line items against packing slips and coordinate quality reviews

Manage the return of defective equipment and facilitate resolution with the vendor

Research websites, contact vendors, and review market data for technical specifications and information regarding equipment supplies, delivery requirements, and pricing

Request and obtain competitive bids, quotes, or proposals from approved vendors in accordance with compliance and procurement policies; assess vendor performance for pricing, availability, and quality. Collaborate with requesters and management to review product options and recommend alternatives when appropriate

Establish and maintain positive vendor relations with consideration to varying state procurement regulations; negotiate pricing while maintaining quality, and coordinate supply and delivery; identify future potential for cost-savings

When working remotely, perform regular and predictable work and perform work during scheduled and/or agreed upon times

Perform all other duties as necessary or required

Qualification

Vendor negotiationPurchasing process knowledgeERP system proficiencyInventory managementRelationship buildingComputer skillsCommunication skillsTime managementTeam collaboration

Required

High school diploma or equivalent required; two-to-four-year degree in business, supply chain, logistics, or related degree preferred. Professional and directly related experience may be accepted in lieu of a degree

Excellent relationship building or interpersonal skills. Ability to use all means necessary for sourcing and securing suppliers and maintaining good relations with existing vendors

Maintain integrity and a high degree of responsibility regarding financial transactions and purchasing

Ability to foster positive work relationships with internal and external customers; excellent communication skills with an ability to disseminate complex or technical data to all levels of staff

Strong understanding of purchasing, the approval process, and ability to learn company processes

Works well under deadlines or time-constraints; is self-motivated and manages own time efficiently

Intermediate to advanced computer skills utilizing a Window's based operating system; advanced knowledge of MS Office and ability to learn company-specific software